ThaiNGO

Vacancy Announcement

Reach for Equity (REACH) believes every person deserves to fulfill their potential. We help marginalized children, families, and communities in Asia overcome barriers to a brighter future. We seek to provide holistic support that includes education, health, safe water, sanitation and hygiene, nutrition, livelihoods, and sustainable, cleaner energy.

Responsibilities

Admin and Office Management

• Ensure all staff's relevance and effective orientation to administrative policies and procedures.
• Manage and update the office lease agreement and insurance.
• Oversee management of office facilities including maintenance and improvements.
• Oversee and Manage office supplies, equipment, assets, inventory, properties, and furniture.
• Ensure all asset lists/office equipment details are up-to-date and recorded monthly.
• Lead asset physical checks for inventory counts across all offices.
• Implement and ensure all inventories and assets are complied with standard inventory management policies and procedures.
• Assist Sr. HR & Admin Manager on forecasts, monitor, and control the office administration budget.

Meetings/Training and Travel Arrangements

• Develop a system and oversee staff travel including travel authorization, ticketing, and accommodation upon request.
• Manage and support the staff/consultant for office vehicle management and travel arrangements.
• Develop a system and oversee the admin team support to the program team for the logistics arrangement, training, workshop, and meeting in line with REACH policy & procedure.

Coordinate and Support with the HR and Admin Team

• Arrange, support and update files related to visa, and work permits for Expat/Non-Thai of staff.
• Oversee and handle a proper tracking system for the visa and permit.
• Coordinate/Assist with the HR team for new staff onboarding.
• Support the HR/A Team to facilitate new employees with travel arrangements, settling down, and supporting them with visa requirements.
• Provide administrative support in dealing with Thai authorities such as the Ministry of Interior (MoI), the Ministry of Labour (MoL), Immigration, etc.

Team Management

• Supervise and give guidance, coach, and train Admin team members.
• Organize a monthly meeting in order to define the Admin strategy (action plan, objectives of the department, need for training, etc.)
• Oversee Admin team members' career development, defining training needs and providing guidance on professional development.
• Provide professional orientations on Performance Appraisal to all staff members.

Operations and Administration

• Ensure high quality of work of all supervisees and develop performance and learning plans for supervisees.
• Professional in collaboration and operating with the Operations and Program team.
• Respond promptly and professionally to other Admin requests from Sr. HR & Admin Manager and Country Management Team.
• Organize meetings, workshops, and other discussion forums to establish a dialogue on Admin and to learn from findings for continual improvement.
• Perform other relevant duties assigned by supervisors.

ESSENTIAL SKILLS

• Bachelor’s degree in management/business administration or a related field.
• At least 5 years of experience in a related position and NGO work is a plus.
• Excellent verbal, reading, and written communication and presentation skills, in both Thai and English.
• Excellent organizational, planning, and analytical skills with attention to details, demonstrated sound judgment and ability to manage simultaneous priorities under deadlines.
• Excellent interpersonal skills and ability to work both independently and as a member of a team.
• Good personal organizational skills, including time management, and the ability to meet deadlines and work under pressure.
• Ability to coordinate team and provide supervision and mentoring to multiple staff.
• Sound analytical and problem-solving skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Ability to work quickly and accurately under time pressure and tight deadlines.
• Proficiency with PC-based software, Word, Excel, PowerPoint, and Google Drive.
• Experience working in a multicultural.

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Email: recruitment@reachforequity.org

• The closing date for application is before 5:00 PM on Tuesday, June 11,2024. Thailand Standard Time.
• Please note that the applications will be reviewed regularly, and the interviews may be arranged before the closing date.
• Please clearly mention the position and location you are applying for in the email Subject Line.

REACH’s Value

• At REACH, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. REACH does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
• REACH is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

Note to Candidate

• Candidates are required to declare in advance that should there be any relative or family member currently being employed in REACH. Failure to do so can lead to termination of the employment contract even after successful selection.
• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.

The selection process will only be finalized when the project is granted, and the confirmation of selection & onboarding is subject to the grant and budget availability.