ThaiNGO

Logistics and Administration Assistant

Sustainable Fish Asia Technical Support (SuFiA TS) Activity

The United States Agency for International Development (USAID)-funded SuFiA TS Activity, implemented by Tetra Tech International Development (www.tetratech.com/intdev), is currently accepting expressions of interest for a Logistics and Administration Assistant (LAA). This position will be located in the main office in Bangkok, Thailand. The project end date is 23 November 2025

Under the direct supervision of the Director Administration, Finance (DAF), and working in close collaboration with the Administration, Finance Specialist (AFS), the Logistics and Administration Assistant is responsible for the performance of logistic, administration, procurement, and general services duties and tasks in direct support of administration, finance unit and program activities and events.

Responsibilities:

Logistics:

• Coordination of trainings, meetings, and workshops in collaboration with AFS, technical staff and consultants, including venue inspection and space organization to ensure all aspects are well-organized before and during events.
• Manage and coordinate travel arrangements, air ticket reservation and accommodations for staff, consultants and participants.
• Support the preparation for virtual, physical and hybrid training, meetings, workshops, and related activities.
• Preparation of relevant event documents and materials such as sign-in sheets, M&IE receipts with signature, name tags, event kits, and other required documents.
• Preparation and disbursement of local and international participants’ travel payments.
• Liaise with vendors, venues and suppliers to provide necessary services and equipment.

Administration:

• Preparation of purchase requisition for goods and services.
• Solicitation, compilation, review of quotations for the provision of goods and services.
• Coordinate printing and reproduction services for reports, training materials, brochures, banners, and similar items, identifying qualified service providers.
• Review Travel Request and Expense Reports for SuFiA TS staff and consultants.
• Dispatch and receive courier shipments; deliver and route messages and other correspondence to project staff.
• Maintain documentation and filing systems in accordance with SuFiA TS standard and procedure.
• Coordinate with the office building management in case of emergency and office utilities malfunctioned.
• Provide general support to daily administrative operations, ensuring smooth functioning of the office.
• Other tasks may be assigned by SuFiA TS Chief of Party, DAF and AFS in support of SuFiA TS activities.

Qualifications:

• Bachelor’s degree in finance or administration is preferred; equivalent relevant work experience will be considered.
• Two years or more experience performing the same or similar principal duties and tasks outlined. Prior experience working on USAID-funded projects is preferred but not required.
• Detail-oriented, quick learner with the ability to work independently and meet deadlines, with minimal direct supervision.
• General English language professional proficiency in writing, reading, speaking, including the ability to speak English sufficiently to participate effectively in most formal and informal conversations, and the ability to read English within a normal range of speed and with almost complete comprehension.
• Intermediate to advanced level of proficiency in the use of Microsoft Office applications, including Word, Excel, and Outlook.
• Possesses tact, integrity, and ability to work effectively in a fast-paced environment, multi-cultural setting; flexible and adaptable to changing circumstances and conditions.
• Availability to perform intermittent domestic and international travel as needed for program activities.
• A team player with suitable interpersonal skills.
• Thai Nationals Only.

To be considered applicants must submit the following:

• Cover Letter not to exceed one page single-spaced indicating your reason for applying for the position, your specific work experience related to the position
• CV in reverse chronological order, listing at least three professional references

The CV and cover letter should be sent to sufiats1889@gmail.com with the position title

“Logistics and Administration Assistant” in the subject line.

Applications will be accepted until 15 July 2024. Please send your CV listing at least three professional references and a cover letter not to exceed one page single-spaced indicating your reason for applying for the position and your specific work experience related to the position.

Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.

At Tetra Tech, health and safety play a vital role in our success.  Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We are an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans employer.