ThaiNGO

Location: Bangkok
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No
Currency: Thailand Baht

Application Deadline: 19 July 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi, and Mae Hong Son provinces.

Job Overview/Summary:

The Supply Chain Officer works to provide supply chain service and ensure IRC and donor compliance in the procurement of goods including warehousing, fleet, transportation, and assets services for IRC.

Major Responsibilities:

• Support the supply chain activities in the area of procurement, warehousing, fleet management, transportation management, and asset management by the IRC Standard Operating Procedure and the donor's guidelines.
• Raise with the Supply Chain Manager and Supply Chain Coordinator for problem-solving activities.
• Support partnership activities.

Procurement Management

• Support implementation of all IRC procurement Standard Operating Procedures.
• Support procurement activities for the Office to provide the goods or services on time and completion of delivery.
• Review and process approved Purchase Requests/Item Forecasts.
• Support the bidding process, including the Request for quotation process, and Request for proposal process.
• Prepare bid analysis and required documents for approval.
• Demonstrate value for money in procurement
• Support the supplier evaluation and the agreement renewal in time.
• Maintain supplier files and documentation.
• Conduct procurement due diligence, supplier site visits, supplier background checks and implement any other fraud prevention methods.

Inventory, and Asset Management

• Perform asset and property registration, maintain Asset Database Management records in coordination with the supply chain in the field, and ensure that the data is up-to-date and accurate.
• Perform the year-end and grant-end asset count exercises.
• Support asset needs assessment and Asset Count exercise.
• Support asset and property disposal, and auction management.
• Support Year-end and Grant-end inventory count exercise.

Fleet Management

• Support vehicle management & policy and procedures are well implemented and applied in the office with attention to safety and security issues.
• Ensure vehicle maintenance and fuel records and provide monthly reports to the Supply Chain Manager to support the SCMR/GSC monthly report.

Transportation Management

• Ensure effective transportation solutions with appropriate communication.
• Provide shipping documents to support import/export and customs clearance.
• Manage materials receiving process by ensuring that received documents are cross-checked and goods inspected to ensure quality and standards of the medical products and supplies.

Key Working Relationships:

Report to:  Supply Chain Manager

Position directly supervises:  N/A

Indirect Reporting:  N/A

External contacts:       Vendor-Supplier, Agent, Landlord
Internal:           Regular relationships with supply chain, Operations, and Program staff

Job Requirements:

Education:

• Bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.

Work Experience:

• A minimum of 3 years of progressively responsible experience in procurement, contract management, administration, or related areas is required.

Demonstrated Skills and Competencies:

• Have a high degree of flexibility and ability to deal with constraints
• Ability to work independently, with high commitment to the assignment and deadlines
• Good organizational and administration skills
• Team player and fast learner
• Proficient in Microsoft Excel, MS TEAMS, and other on-line meeting tools

Language Skills:                    

• Proficiency in English and Thai

Working Environment:  

The position will be based in Bangkok, and occasionally travel to field sites.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req52235/Supply-Chain-Officer-National-Position