ThaiNGO

­­­­­Vacancy Announcement

Reach for Equity (REACH) is dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian, and development needs. Reach for Equity focuses on helping communities affected by conflict, violence, and displacement in remote and hard-to-reach contexts and marginalized by poverty and exclusion.

Primary Responsibilities

Administration Management

Operations and Administration

• Ensure the staff VISA renewal process and work permit before expired and checked the status as monthly basic
• Support the coordination of HR and admin activities undertaken for donor grants.

Office Management

• Manage day-to-day administrative activities for the office.
• Support Admin and finance manager to prepare lease agreement and facilitate payments for office
• Support Finance and Admin Manager to prepare lease agreement and facilitate payments for office and be focal to communicate with owners as necessary.
• Manage, provide, procure, and maintain stationery/office supplies and equipment.
• Be responsible for regular office maintenance for office.
• Coordinate the suppliers, vendors, and service providers to support activities
• Arrange petty cash replenishments and maintain the agreed level of cash in hand       for disbursements.

• Act as petty cash custodian of office and check relevant financial documents for replenishment of petty cash system.
• Any other tasks assigned by the supervisor.

Logistics Arrangements

• Manage and arrange for travel, training, workshops, and meetings.
• Manage and handle travel arrangements of staff, consultants, and visitors (such as booking of flight and accommodation and vehicle arrangements)

Coordinate with the Thailand Admin Team

• Make sure of physical count of inventory in the office annually and submit update inventory reports monthly.
• Check office supplies, equipment, assets, inventory, properties, and furniture.
• Coordinate and manage all asset lists that are kept up-to-date and all details of assets are recorded properly in the office monthly.

Human Resource Management

Recruitment

• Assist to Sr. HR & Admin Manager in the hiring managers for the organization's recruitment process.
• Assist to Sr. HR & Admin Manager in the recruitment processes are running effectively and efficiently.
• Assist the respective hiring manager with the proper recruitment process.
• Assist to Sr. Admin & HR manager in the recruitment-related documents are properly kept and auditable.

Onboarding & Offboarding

• Assist to Sr. HR & Admin Manager in facilitating the general onboarding process of the new staff orientation session.
• Coordinate the orientation package for the employees is ready at the time of the first working day.
• Facilitate the orientation arrangement for the new staff on a monthly basis.

ESSENTIAL SKILLS

• Bachelor’s degree in business administration/human resources or a related field
• At least 3 years of experience in a related position and NGO work is a plus
• Excellent verbal, reading, and written communication and presentation skills, in both Thai and English.
• Knowledge and experience of the process for handling visa applications and the work permit process in Thailand.
• Good coordination, service mind, and ability to manage simultaneous priorities under deadlines.
• Experience working in a multicultural.
• Ability to handle sensitive confidential information.

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: 

Email: recruitment@reachforequity.org

• The closing date for application is before 5:00 PM on Wednesday 7^th, August 2024, Thailand Standard Time.
• Please note that the applications will be reviewed regularly, and the interviews may be arranged before the closing date.
• Please clearly mention the position and location you are applying for in the email Subject Line.

REACH’s Value

• At REACH, we believe that all people have right to live their live free from sexual violence and recognized that there are unequal power dynamics across the organization. REACH does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
• REACH is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

Note to Candidate

• Candidates are required to declare in advance that should there be any relative or family member currently being employed in REACH. Failure to do so can lead to termination of the employment contract even after successful selection.
• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.