ThaiNGO

Location: Tak
Category: Awards Management
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 14 August 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary: The Senior Finance Officer Partnership reports to the Senior Finance Manager Partnership, will support the Finance Department in increasing and strengthening partner financial management. Senior Finance Officer Partnership will be responsible for management of partners record, provision of hands-on support to partners in design/development budgets, financial reporting and management of an effective verification with all key staff members including those based in country office and field offices.

Major Responsibilities:

A. Partnership:

• Coordination with Partnership Unit and partner organizations in developing and finalization of partners project budget and financial narrative.
• Ensure timely submission of partners financial reports as per agreed schedule.
• Coordination with Partnership Unit in development and processing teaming agreements and vetting process as per PEERS procedure.
• Support Partnership Unit in partners’ due diligence assessment process.
• Coordination with partners on program and compliance monitoring visits and support partnership team in program and compliance monitoring meetings.
• Assist in facilitating Partnership Project Opening, Review and Closing Meetings.

B. Finance:

• Work with Partnership Unit on partners budget development & reviews.
• Collaborate with Partnership Unit in developing/verifying partners’ financial reports.
• Support Partnership Unit in conducting grants opening and closing meetings.
• Orient/facilitate partners in developing financial reports and record keeping as per IRC/Donor standards.
• Carry out partners’ record verification as per schedule.
• Identify risks and concerns and advise on areas for improvement.
• Assist in Partnership Project Opening, Review and Closure Meetings, including reviewing successes, challenges, and lessons learned with the partner, and capture effective finance practices for future partnerships.
• Monthly update partners financial update information and report to line manager.
• Review partner’s financial report and supporting documentation and feedback to the partners.
• Prepare supporting documents for partners financial reports and payments as required standards.
• Monitor partners budgets update in the tracker.
• Provide regular updates on each assigned partner’s project's burn rate and information on expenses against approved budget.
• Support preparation of monthly/quarterly partners’ cash forecast.
• Support the Partnerships team with maintenance of paper and electronic partnership files, including IRC's grants management platform OTIS as well as filing documentation in the Partnerships folder on Box of the part of financial.
• Maintain the partnership tracker, monitoring and flagging upcoming reporting and monitoring deadlines to Senior Partnership Finance Managers
• Update partners’ financial transactions guided by the Senior Partnerships Finance Manager.
• Ensure all partners’ transactions meet required standards.

Audit

• Assist as donor audits of sub-awards, ensuring partners submit requested documentation as needed.

Others

• Any other duties as assigned by the Senior Partnerships Finance Manager and Partnership Coordinator.

Key Working Relationships:

Position Reports to: Senior Partnership Finance Manager

Indirect Reporting: Finance Coordinator, Accounting and Treasury

Other Internal and/or external contacts:

Internal: Programs and Operations Departments, Internal Auditors, and Partnership Unit

External: Partners, Bank, External Auditors

Job Requirements:

Education: University degree in accounting, finance, or business administration

Work Experience: At least 3 years of experience in a similar position.

Demonstrated Skills and Competencies:

• Effective time management skills.
• Ability to manage multiple tasks and meet short deadlines.
  Computer Literacy (Excel, Word, PowerPoint)
• Experience with financial accounting systems and Experience working with partnerships.
• Good communication skills and teamwork.

Language Skills:

• Good English communication skills
• Preferred Burmese, Karen communication skills

Certificates or Licenses: N/A 

Working Environment: The position will be based in the IRC Office in Mae Sot. Required travel to the field offices from time to time.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req52432/Senior-Partnership-Finance-Officer-National-Position