Finance Assistant

Job categories            Administration, Finance

Vacancy code              VA/2024/B0049/28635

Department/office       MP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station                 Bangkok, Thailand

Contract type               Local ICA Support

Contract level              LICA-4

Duration                       Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period      01-Aug-2024 to 15-Aug-2024

Link to apply               https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28635

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the guidance and supervision of the Finance Officer, the Finance Assistant supports the provision of financial services in the field office support services function, by ensuring that entry of banking information, vendor profiles into UNOPS financial systems are accurate and punctual. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

• Implementation of operational strategies and procedures
• Data entry support and approval of vendor profiles
• Knowledge building and sharing

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides data entry support and approval of vendor profiles, focusing on achievement of the following results:

• Collaboration with field offices and HQ/corporate units in the review process of vendor profiles.
• Assistance in vendor review based on received submission of registration form, supporting documents and data entry on UNOPS ERP system, ensuring full compliance of financial processes and financial records with UNOPS rules, regulations and policies prior to approving the vendor profile.
• Maintenance of proper record keeping/filing system for vendor registration/update in compliance with UNOPS document retention policy.
• Maintenance and update of verified international and local fund transfer requirements between UNOPS banks and beneficiary banks.
• Assistance in investigating and resolving payment issues related to supplier data.
• Assistance in Ad hoc request (e.g. Supplier Batch upload, Supplier Data Report) as requested by Team Lead.
• Extracting and processing closing and cleanup reports periodically or as requested by Team Lead for maintaining of data quality on the supplier database.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training for the operations/ projects staff on correct procedures for vendor profiles.
• Contributions to knowledge networks and communities of practice.

Competencies

	Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
	Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
	Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
	Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
	Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
	Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
	Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Completion of secondary school or equivalent is required.
• A Bachelor's Degree or Master's Degree, preferably in Business Administration, Finance, and/or related fields is desirable and may substitute some required years of work experience.
• Specialized training in finance is desirable.

Experience:

• A minimum of 4 years of operational experience in finance and/or administration is required.
• Ability to work with computers, particularly office software packages (e.g. G-Suite, MS Office), spreadsheets (e.g. Google Sheets, Excel) and web-based management systems is desirable.
• Experience in UN system organizations is desirable.

Language Requirements:

• Fluency in written and oral English required.
• Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-4
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• The position is stationed in Bangkok, Thailand, which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.