ThaiNGO

Title: Consultant - Supply Chain Assistant
Country Program:  Thailand Program/Operation/Supply Chain/SKB Office/ Kanchanaburi
Duration: 3.5 months/ a total of 75 working days

Background of the project  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their
communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Scope of Work:

The Supply chain assistant will provide and be responsible for assist on implementing the IRC for support services and ensuring IRC and donor compliance in the procurement of goods, warehouse, fleet, and assets for IRC. The responsibility of this consultant is as follows:

Fleet

• Assist supply chain manager to ensure vehicle management & policy and procedures are well implemented and applied in the office with attention to safety and security issues.
• Collaborate with senior driver for vehicle maintenance and fuel records and provide monthly reports to Supply Chain Manager for support of the SCMR/GSC monthly report.
• Support the monthly maintenance plan.
• Support vehicle registration and insurance renewals.
• Arrange rental vehicles for programs as requested.
• Support transportation arrangements and the driving service to fulfill operational needs.

Procurement 

• Assist Supply Chain Officer in regularly updating programs supplies and price lists with
  different specifications to ensure programs staff access to the most up-to-date version.
• Assist Supply Chain Officer in performing procurement activities for the Office.
• Assist Supply Chain Officer in performing procurement filing and sorting all purchasing
  documents.

Asset

• Assist supply chain manager for Asset Database Management and ensure that the data is up to date and accurate Prepare Equipment Issue/Equipment Return documents, and
  document filing correctly.
• Assist in performing the annual IRC fiscal year-end asset counts and grant-end count
  exercises.
• Support asset and property disposal, and auction management.

Warehouse

•     Assist Supply Chain Officer in performing warehousing activities in the warehouse and field
warehouses operations are complied with IRC policies.   

•     Assist in inventory cycle counts, annual financial year-end, and grant-end inventory counts.

•     Assist in organizing a cold chain system and ensure “keep-cool” items are handled appropriately.

•     Inspect materials dispatched from the stores and update appropriate dispatch documents.

•     Closely monitor and review the expiry date of pharmaceutical supplies and update concerned people before out-of-date by 6 months ahead, and properly perform disposals for all scraps.

•     Support effective transportation solutions to support smooth warehouse operation and program efficiency.

•     Perform other duties as assigned by Supervisor.

•     Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.

Deliverables:

• Assist supply chain team for effectiveness working for INTEGRA system.

Payment Rate and Schedule:

•  The wage will be paid after SC Assistant submit timesheet at the end of each month.
  Payment will be made by bank transfer within 10 days after submission. That 3% withholding tax will be deducted.
• Duration of Work:  3.5 months (a total of 75 working days).

Requirements:

• Education:  Bachelor of Business Administration or other relevant fields
• Work Experience: At least 1-year experience in Warehouse management or equivalent
• Demonstrated Skills and Competencies:
  • Good organizational skills, and adaptable
  • Ability to communicate clearly both verbally and written.
  • Ability to work under pressure with minimum supervision.
  • Good prioritization skill
  • Proficiency in Microsoft Excel, Word, and PowerPoint
  • Service-minded and team-oriented person.
  • Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.
• Experience in non-governmental organizations and migrant/refugee contexts preferred.
• Language Skills: Good command of written and spoken Thai and English or other ethnic languages (preferably Burmese, Karen languages).

If you are interested, please submit your resume and CV to the below email address.