ThaiNGO

Location: Mae Hong Son
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Duration: 3 Months
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 24 September 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary: The Finance Assistant will be a member of the Finance Department based in Mae Hong Son under the supervision of the Finance Manager. This position is responsible for ensuring that high quality financial management and support are provided to staff where appropriate.

Major Responsibilities:  

• Assist daily checking supporting documents and ensure all the financial documents are properly filed and tagged per requirements.
• Photocopy and scan all necessary documents.
• Ensuring accuracy of withholding tax calculation in compliance with RTG Revenue Department and submit to finance BKK.
• Coordinate closely with Operations team & Program staff to follow-up on invoices for procurement of materials and supplies from supply chain staff and program staff to process payment.
• Coordinate closely with program staff to follow-up on cash advances by IRC staff to ensure compliance with IRC rules and procedures.
• Coordinate with HR/Admin and program focal points to support programs (LLH, WPE, PLAC, EH, MAL, HEALTH) and assist in preparing the program CBAs stipends payments on monthly basis.
• Coordinate closely with clinical program staff and Hospitals in Mae Hong Son, Khun Yuam, Pangmapha, Maesariang, Pai and Chiang Mai concerning EMR patients to ensure that expense claims are checked and paid promptly.
• Participate in weekly support team and monthly staff meetings and provide necessary and important updated finance information.
• Assist Finance Manager to provide finance orientation for all new staff on finance procedures and policies as required
• Perform other duties as requested by the supervisor.

General:

• Alert Finance Manager on any suspected discrepancies and/or improprieties in expenditure and accountability of project funds.
• Ensure safe and responsible practices for financial management and cash security (e.g., cash handling procedures, cash payments/transactions)

Key Working Relationships:

Position Reports to:  Finance Manager
Position directly supervises:  None

Indirect Reporting: Field Coordinator, Senior Finance Manager, Bangkok
Other Internal and/or external contacts:

Internal:  IRC Staff

External: Hospitals, Banks, Vendors/Suppliers, Landlords

Job Requirements:

Education: High vocational or bachelor’s degree in accounting, finance, business administration, or relevant field.

Work Experience:  Experience with accounting systems.

Demonstrated Skills and Competencies:

• Ability to manage multiple tasks, respond to urgent requests and meet regular deadlines.
•  Effective time management skills
• Positive attitude and excellent service mind.
• Good interpersonal and communication skills
• Computer Literacy (Excel, Word, Internet)

Language Skills:  Good command of Thai and English languages skills.

Certificates or Licenses: N/A

Working Environment:  The position will be based in Mae Hong Son, a town in the North of Thailand, with regularly traveling in Mae Hong Son town and the two refugee camps in Mae Hong Son.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req52431/Finance-Assistant-Short-term-National-Position