ThaiNGO

Job title:                 Operation Assistant

Location:               Chiang Mai, Thailand

Contract period:    One year with a possibility of renewal.

Start:                      Immediately

BACKGROUND

In recent decades, the spillover of infectious agents from animals to humans has profoundly affected the health of people, animals, and the environment. To combat future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was founded in 2011 with support from the U.S. Agency for International Development. Its mission is to cultivate a resilient and skilled One Health workforce capable of preventing, detecting, and responding to infectious disease threats through exceptional education, research, and training provided by its member universities.

Since its inception, SEAOHUN has expanded from 10 founding universities in Indonesia, Malaysia, Thailand, and Vietnam to over 112 institutions across eight countries, including Cambodia, Lao PDR, Myanmar, and the Philippines. Our member universities encompass a diverse range of disciplines that connect the health of humans, animals, and ecosystems.  SEAOHUN's regional programs foster collaboration among member countries, with a strong focus on enhancing One Health education and research. Initiatives include developing core and technical competencies in One Health, implementing competency-based education, and building research capacity to support evidence-based advocacy. Additionally, we promote One Health student clubs and various experiential learning activities.

Based in Chiang Mai, Thailand, the SEAOHUN Secretariat serves as the coordinating body for all country networks. It manages subawards, facilitates governance structure and its operations, conduct regional activities, and strengthens One Health University Networks through capacity-building initiatives. The Secretariat also represents the interests of country networks at global and regional forums, including the Global Health Security Agenda (GHSA) and the Southeast Asian Ministers of Education Organization (SEAMEO). Collaborations with organizations like Zoetis and Pfizer focus on tackling the rising threat of antimicrobial resistance (AMR), while partnerships with Chevron aim to enhance One Health education in the region.

For more information, please visit https://www.seaohun.org/ and http://facebook.com/seaohun.

DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Executive Director, the Operations Assistants will support the coordination between the program and finance teams, ensuring that programs are implemented smoothly and that procurement and financial processes run efficiently. S/he will support the coordination between the program and finance teams, ensuring that programs are implemented smoothly and that procurement and financial processes run efficiently.

• Support: Provide administrative and finance support to program and operation teams, including scheduling meetings, preparing agendas, and taking minutes.
• Coordination: Assist in coordinating activities and communications between the program and finance teams to ensure alignment on project goals, timelines, and budgets. Ensure that the process run smoothly and efficiently.
• Documentation: Maintain and organize operational documentation, including project plans, budget reports, and meeting notes.
• Problem-Solving: Identify operational challenges and work collaboratively with both teams to develop and implement solutions.
• Communication: Facilitate clear and timely communication between the program and finance teams, ensuring that all parties are informed of relevant updates and changes.

QUALIFICATIONS AND REQUIREMENTS

Education: Bachelor’s degree in business administration, finance, nonprofit management, or a related field is preferred.

Experience: Previous experience in operations, project coordination, or administrative support, ideally within a nonprofit or similar environment.

Skills:

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities in English.
• Proficient in Microsoft Office Suite and experience with project management tools.
• Personal Attributes: Flexible, detail-oriented, and a proactive problem-solver with a strong service-oriented mindset.

HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF format, and state a current and expected salary to secretariat+recruitment@seaohun.org using the subject line “Apply for Operations Assistant”. Applications will be reviewed on a rolling basis until filled with the first round of reviews on 30 October 2024. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. SEAOHUN prohibits the use of forced labor and trafficking in persons, and does not charge any fees from applicants. While we respect all applications, only the shortlisted candidates will be contacted.