ThaiNGO

TERMS REFERENCE

Position Title : Project Assistant (Consultant)
Department : Regional, USAID Mekong For the Future
Work location : Bangkok, Thailand
Report to : Deputy Chief of Party, USAID Mekong For the Future
Technically report to : N/A Supervises : N/A 
Employment duration : 10 months with the possibility to extend

1. Background information

WWF, the world’s leading conservation organization, seeks a facilitator to support for “regional dialogue and consultation workshop on advancing the development of environmental rights in ASEAN” under the USAID-funded Mekong for the Future project activity. The facilitator is expected to support the successful facilitation of the workshop and the report writing of the workshop.

The Mekong for the Future is a five-year project that will support natural resources governance and transparency across the Greater Mekong through strengthening civil society's ability to engage in natural resource governance and improving their access to, and understanding of, environmental data from public and private sources. The project will strengthen the ability of civil society organizations in the region to coordinate their activities, improve their ability to advocate for and monitor environmental policies, increase transparency and improve their use of environmental data.

• Intermediate Result 1: National and international CSO coordination strengthened.
• Intermediate Result 2: CSOs and citizens better able to engage in policy development and advocacy.

2. Scope of Work/Major Responsibilites

• Ensure day-to-day schedules, calendar management, administrative and secretarial supports for Chief of Party (COP) and Core Team Members (CTMs, Data Transparency Specialist and Civil Society Specialist), including coordination with all internal departments and other regional/country offices of the WWF network.
• Support COP in managing external engagements, events, and functions. This will include setting up appointments, car bookings, IT/digital set-up, coordinating briefing notes, coordinating with all the teams of WWF Thailand and other Greater Mekong countries.
• Coordinate and provide logistic arrangements for meetings in Greater Mekong countries and related activities of the MFF. This will include support COP and CTMs at meetings through administrative services such as note-taking, writing summaries, and coordinating with stakeholders.
• Organize logistics/registration for field trips/seminars, meetings, and workshops nationally and internationally for COP and CTMs as well as collecting financial documents/receipts and settle the financial clearance.
• Support WWF Thailand Mekong for the Future team in administrative, operational and logistical tasks as needed.
• Carry out other tasks as assigned by COP and CTMS. Roles and responsibilities may evolve with program and operations requirements.

3. Required Qualifications

• Bachelor's degree in social sciences, business administration, business management, communication arts or in relevant fields.
• 2 years as Administrative Assistant or Program Assistant in an international organization or INGO or private sector; or
• 2 years as a member of a Chief of Staff team, or an Executive Secretary in a diplomatic mission, UN agency, dean’s office or president’s office at a university, or research institution/think-tank.
• Skilled in planning, organization, time management, administration, coordination, and basic accounting.
• IT: Fluent in online platforms, such as Microsoft Office, Google Workspace, Zoom, etc
• Diplomatic and respects confidentiality.
• Strong interpersonal and communication skills.
• Good emotional intelligence and service mind.
• Ability to perform multitasking and work under pressure or within a tight timeline.
• Highly self-motivated and adaptable to learning and understanding new concepts.
• Ability to work both independently and in a team-oriented, collaborative environment.
• Strong oral, written, and interpersonal skills are required.
• Thai national
• Fluency in Thai and English is required; knowledge of a regionally relevant language is an asset but not required (Lao, Khmer, Vietnamese and Myanmar).  

Application

Interested candidates should submit their CV, a brief cover letter, and examples of previous workshop facilitation experience with a quotation to Yada Watanapornmongkol at yadaw@wwf.or.th and Cc. procurement@wwf.or.th with in November 17, 2024.

The subject line of the email must be marked with title " Project Assistant (Consultant) MFF "