ThaiNGO

Scope of Work

USAID Partnerships for Green Investment

Administrative Assistant

Project Background

DAI (Thailand) Ltd, an international consulting firm, is recruiting a qualified and motivated Administrative Assistant for the USAID-funded Partnerships for Green Investment (USAID PAGI) activity. Based in Bangkok, the activity was initiated in July 2024 and is anticipated to last until July 2029. USAID PAGI will accelerate the transition in the land use sector across Southeast Asia through: 1) increasing sustainable and scalable investments in low emission land use, biodiversity conservation and climate resilience in agriculture and forestry supply chains; 2) adopting and/or implementing credible environmental, social, and governance (ESG) standards for low emission, biodiversity conservation, and resilient investments; and 3) enhancing inclusive and equitable benefit sharing to local communities and smallholders.

Position Purpose

The Administrative Assistant will provide comprehensive administrative support to ensure the smooth and efficient operations of the USAID PAGI office and activities. This role is vital in managing day-to-day office activities, maintaining organized communication systems, and working closely with the Director of Operations and Finance to provide a range of administrative support to team members. This position is open to Thai Nationals only.

Key Duties & Responsibilities

Administration:

• Manage front office, answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors to the office, ensuring a professional and welcoming environment.
• Maintain shipment/courier records in the PAGI project database.
• Assist in maintaining administrative and finance files both physical and electronic filing systems to ensure documents are stored properly and can be accessed when needed.
• Assist with general support functions including photocopying and scanning of documents.
• Assist with the preparation of presentation materials, other documents, activity planning, meeting and travel logistics, etc. as needed.
• Provide administrative support to USAID PAGI team members including technical team, human resources, finance, and operations, as needed.

Qualifications

• Bachelor’s degree required, Degree in Business Administration or related field.
• Experience: Minimum of 1–3 years in an administrative or office support role.
• Demonstrated experience working with diverse teams in a fast-paced environment.
• Demonstrated ability to handle sensitive and confidential information responsibly and ethically.
• Intermediate communication skills both written and oral in English.
• Prior working experience with for profit business or non-profit organization a plus.

Application Instructions: Qualified candidates should submit a PDF-format CV in English by Email: pagi_recruitment@dai.com

Only shortlisted candidates will be contacted. No phone calls or in-person applications will be accepted.