ThaiNGO

Employment Opportunity

Adventist Development and Relief Agency (ADRA) THAILAND

Accountant & Administrative Assistant

ADRA is a global network of independent humanitarian organizations established in 1984 by the Seventh Day Adventist Church for the specific purpose of providing individual and community development and disaster relief. ADRA Thailand works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. ADRA Thailand has served vulnerable and marginalized people in Thailand through community development initiatives targeting Food Security, Economic Development, Primary Health and Education. ADRA Thailand’s emergency response initiatives provide aid to disaster survivors and people fleeing active conflict from Myanmar.

ADRA’s purpose statement is: To serve humanity so that all may live as God intended.  This is coupled with our motto: Justice. Compassion. Love.

ADRA Thailand is currently seeking qualified candidates for the position of Accountant & Administrative Assistant based in Chiang Mai, Thailand.

Commencement of Employment: May 2025

Job Overview: The Accountant & Administration Assistant is responsible for working closely with the Project Admin Assistant and Cashier to ensure to receive monthly receipts from project on time, review and record all of the entries to accounting software, and generate a monthly Financial Report for the Project

REPONSIBILITIES:

• Review monthly receipts from the project and record all the income and expense into the accounting software with the correct chart of account
• Conduct monthly bank and account receivable/payable reconciliations
• Review all receipts and ensure that all expenses and details on receipts are in line with ADRA Thailand Finance and Procurement policies
• Ensure that all support documents and receipts are attached to payment vouchers
• Monitor and analyze monthly actual spending against the approved budget
• Assist in preparing budgets and other financial documents as requested
• Follow up with the project team to have accurate assets register for the project
• Manage the project asset register (update asset register on an annual basis).  Report any loss, theft or misuse of project assets to Finance Manager & Finance Director, Operation Officer, Program Director and HR.  Follow up by Finance Manager and Finance Director.
• Financial monitoring on an annual basis (visit project site and support project cashier and administration personnel).  Provide financial guidance to project staff or personnel.
• Ensure HQ indirect cost is properly allocated and charged out to project based on ADRA Thailand allocation policy.
• Act as field or project cashier and administration due to maternity or long leave of absence due sickness or long vacancy of the position.
• Prepare or generate project financial report (sun system and donor template) on a monthly and quarterly basis.
• Monthly review the funds request from the project if is according to the budget plan or not
• Manage day-to-day online payment to project (online banking)
• Monthly transfer of funds to the project
• Provide administrative support to the team and management by handling day-to-day office tasks (local and international travel air request), managing visitor and office meeting that are official in nature, supervise office cleaners, and outside garden – around the office compound, office post box, administration mini/small procurement and any other administrative task assign by supervisor
• Handling all administrative regular payments
• Manage office administration petty cash on a daily, weekly and monthly basis.  Custodian of office cash.
• Manage administration files and documents (organize & maintain office files and documents, both physical and digital, ensuring easy access to important documents).  Prepare administrative report as necessary based supervisor instruction.
• Prepare and proofread correspondence, reports, and other documents as required.
• Manage banking administration (correspondent, administrative task based on request – donor or auditor or management).
• Assist with data entry and ensure the accuracy of information stored in databases – administration financial task.
• Monitor office supply levels and reorder supplies as needed to ensure the office runs smoothly.
• Keep track and manage office inventory, storage room and coordinate office maintenance/repair or replacement of office equipment.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other tasks as required by supervisor (Finance & Administration Manager)
• Obligation to report all safeguarding incidents.
• Adhere to ADRA Safeguarding Framework Policies and support all ADRA Representatives with whom I directly work with to also adhere to these policies.

QUALIFICATION REQUIRED:

Educational Qualifications and Experience:

• Bachelor degree in accounting or related field

Experience:

• At least 2-year experience in Accounting or positions equal to the position responsibilities outlined above

Language Skills:

• Fluent in spoken and written Thai and English
• Good typing skills in both English and Thai

Skills and Abilities:

• Ability to work under pressure and multitask
• Ability to take initiative and work with minimum supervision
• Proficient in PC use, Windows applications, email and internet. Ability to accurately review and analyze financial and statistical reports in excel format essential
• Good knowledge of Microsoft Office package (especially Excel), ADRA accounting package (Sun-Plus) is preferred and ability to work with electronic mail packages such as Outlook
• Strong cross-cultural communication skills
• Valid driving license is required

How to apply:  Please follow this link to apply online: OrangeHRM

(attach cover letter, Curriculum Vitae, salary expectation, copy of Identification document, copy of driving license, educational certificate and/or training certificate) If you have any questions you may email: hr@adrathailand.org with subject line “Accountant & Administrative Assistant.”

Please note:  Only shortlisted applicants will be contacted.  ADRA Thailand is committed to our responsibilities for safeguarding and promoting the welfare of children and vulnerable adults. We are committed to recruiting candidates who share this commitment to safeguarding, and therefore we apply recruitment and selection procedures to ensure that the people selected are right for the job. The offer of employment will be subject to satisfactory references and appropriate screening checks which includes background checks.

For further information, please contact: hr@adrathailand.org or 053 839 402 ext. 12