ThaiNGO

OPEN TO INTERNAL AND EXTERNAL APPLICANTS

Position Title                                     Project Assistant

Organizational Unit                        Migrant Assistance Unit

Duty Station                                       Mae Sot, Thailand

Classification                                     General Service Staff (Ungraded: THB 61,000 per month)

Type of Appointment                    Special Short-Term Contract, 09 months

Closing Date                                      04 March 2016

Reference Code                                               THVN No. 033/2015 (RE-ISSUED)

Organizational Context and Scope

Under the overall supervision of the Migrant Assistance Coordinator, and the direct supervision of the Project Officer in Bangkok, the Project Assistant will be responsible for planning, managing and monitoring the implementation of AVM project activities in Mae Sot and surrounding areas in Tak province.

Responsibilities and Accountabilities

The successful candidate will have the following duties and responsibilities:

In coordination with the Bangkok office, develop strategies, approaches and methodologies to implement project activities in order to meet project objectives;

Ensure that project activities are implemented on schedule and within budget and provide regular written updates to the relevant project staff in Bangkok, including participating in monthly conference calls and discussing and coordinating necessary changes in project work plans;

Build and maintain relationships with local government counterparts, project partners, NGOs and community-based organisations;

Liaise regularly with government counterparts, local authorities, NGOs and community-based organisations to ensure smooth implementation of the project;

Represent IOM and provide technical assistance at local and provincial government meetings as required, including bilateral, cross-border meetings and workshops;

Provide guidance and direct supervision to the work of the Junior Project Assistant in the Mae Sot field office;

Undertake duty travel within Tak province as necessary to ensure smooth implementation of the project activities and to monitor activities undertaken in the field;

Produce information, education and communication (IEC) materials in close consultation with project staff, project partners and government/non-government stakeholders;

Collect and record updated data/information on labour migration, migrant rights and policy, and legal processes concerning migrants, migration flows and challenges;

Organize and coordinate events, including, capacity building workshops, trainings, meetings and outreach activities for information campaigns,

Assist workshop trainers/facilitators in conducting workshops in order to improve delivering methods, achieve workshop objectives, and enhance participants’ involvement and commitment to the workshop;

Provide technical supervision in the design and implementation of monitoring and evaluation tools, including assessments, surveys and interviews, in order to document and determine the progress and impact of the project.

Ensure the submission of monthly / quarterly / annual progress reports for project activities in English to the relevant project officers in Bangkok;

Coordinate the production and timely submission of financial reports, including following up with team members to ensure this occurs;

Translate and interpret relevant government policies, decisions and other documents, including meeting notes, and distributing to IOM Bangkok project staff, and local staff/partners as needed.

Perform such other duties as may be assigned by the Project Officer.

Qualifications and Experience

Thai national;

University degree in social sciences or related field. A master’s degree is preferred;

At least three years of experience with an international or intergovernmental organization working on issues related to migrant populations in Thailand.

Demonstrated experience in liaising with government officials and in coordinating activities with NGOs and government partners;

Experience in organizing and coordinating surveys, workshops and trainings;

Capacity to work independently with minimum supervision;

Personal commitment, efficiency, and flexibility;

Experience in working effectively and harmoniously with colleagues from various cultures and professional backgrounds at all levels;

Good writing, communication and negotiation skills;

Fluency in Thai and English language. 

Fluency in Burmese language is an advantage.

How to Apply:

Interested candidates are invited to submit a cover letter, and CV along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Please submit your application by 04 March 2016. Kindly indicate the reference code THVN No. 033/2015 (RE-ISSUED) followed by your full name in the subject line.

Only the shortlisted candidates will be contacted.

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·    Keeps abreast of available technology

·    Understands applicability and limitations of technology to the work of the office

·    Actively seeks to apply technology to appropriate tasks

·    Shows willingness to learn new technology

EDUCATION AND EXPERIENCE

·    University Bachelor degree preferably in administration or a management related field.

·    A minimum of 5 years’ professional work experience in a related field.

·    Excellent oral and written communication skills including the ability to work effectively and harmoniously with a range of stakeholders and colleagues from varied cultures and professional backgrounds.

·    Demonstrated ability to quickly learn and undertake office-specific budgeting and accounting processes.

·    Excellent organizational skills and a demonstrated ability to work independently, prioritize, organize and complete work in a timely manner. Ability to manage competing priorities.

·    Demonstrated ability to perform office administrative tasks including record keeping, data input, claims processing, mail sorting, telephone liaison.

·    Demonstrated working level knowledge of office software applications such as Microsoft

Office, especially MS Word, MS Excel and MS Outlook.

·    Proven ability to work effectively as a member of a team to contribute to the achievement of organizational goals and objectives.

·    Strong technical skills with proficiency with Microsoft Office and desktop publishing computer software and database management systems.

·    Working experience with international organizations and government institutions/organizations in a multi-cultural setting is an advantage.

LANGUAGE

English is the official language of the Bali Process and the RSO.  Fluency in English (both oral and written) is required.  The incumbent will also require strong Thai language skills in order to liaise and negotiate with vendors and service providers.

HOW TO APPLY:

Interested candidates are invited to submit a cover letter, and CV along with a duly completed IOM Personal History Form or IOM Internal Application Form (for internal candidates) to the IOM Bangkok Human Resources Unit via e-mail at bkkrecruitment@iom.int . The forms can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Please submit your application by 07 March 2016. Kindly indicate the reference code THVN No.047/2015 (EXT) followed by your full name in the subject line.

Only the short-listed candidates will be contacted.

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OPEN TO INTERNAL AND EXTERNAL APPLICANTS

Position Title                                     Project and Communications Assistant

Organizational Unit                        Migrant Assistance Unit

Duty Station                                       Bangkok, Thailand

Classification                                     General Service Staff (Ungraded: THB 61,000 per month)

Type of Appointment                    Special Short-Term Contract, 09 months with possibility of extension

Closing Date                                      29 February 2016

Reference Code                                               THVN No. 008/2016

Organizational Context and Scope:

Under the overall supervision of the Programme Manager of the Migrant Assistance Division of the IOM Thailand Office, and the direct supervision of the Project Officer of the EU-funded project “Promoting stability, well-being and harmony for Myanmar Muslims and host communities in Thailand”, the incumbent will provide support for the overall management of the Project and will be the focal point for communications and visibility of the project.

The project will target the continued vulnerabilities and needs of marginalized Myanmar Muslims (including Rohingyas) as well as disadvantaged Thais in host communities located in the provinces of Tak (Mae Sot), Ranong and Phang Nga.

The project activities aim to create stability and harmony by improving living conditions and access to services; standardizing response and care; and creating coherence and predictability in policy, practice and programming that contribute to the overall wellbeing of this vulnerable group and its host community. Activities will take place in 4 different geographical locations (Bangkok, Mae Sot, Phang Nga and Ranong).

Responsibilities and Accountabilities:

Support the Project Officer in the planning, coordination, implementation, monitoring and evaluation of project activities, including the timely delivery of annual work plans, annual reports, Standard Operating Procedures (SOPs) and the management of the project’s human resources.

Support the organization and coordination of the Project Steering Committee (PSC) activities and lead communication with the PSC to ensure a collaborative relationship with different stakeholders, including taking notes/minutes of Project Steering Committee (PSC) meetings and follow-up action as required.

Act as primary focal point with key national stakeholders including Government agencies, host communities, academic institutions, and civil society organizations as required for the purpose of facilitating understanding of the project among relevant stakeholders and ensuring the successful and timely implementation of project activities.

Support the Project Officer in setting up, managing and training the project team.

Support the Project Officer in conceptualizing and developing project tools, including a monitoring and evaluation work plan; a project implementation manual and guidelines; a funding mechanism and project guidelines for small community-based projects in 5 sectors (health, legal aid, education, livelihoods, protection) in accordance with donor procedures and guidelines; Standard Operating Procedures (SOPs);

Act as the focal point for all communications and visibility activities and, under the supervision of the Project Officer, develop, implement and follow-up on a Communication and Visibility Plan in close cooperation with project staff in Bangkok and in Mae Sot, Phang Nga and Ranong and in accordance to donor’s requirements.

In coordination with the project staff, assist in editing, publishing and managing distribution of documents produced by the Project Team and draft correspondence and provide translation of documents and other communications/materials as required;

Train the Field Coordinators in monitoring implementation of activities to achieve project outcomes and according to the budget;

Perform such other duties as may be assigned.

Desired Qualifications:

Thai National

University Degree in international relations, political science, social science or relevant field

At least 2 years of work experience in migration and/humanitarian issues for non‐governmental organizations, international governmental organizations or government institutions

Demonstrated experience of managing donor-funded projects

Sound knowledge of programme implementation

Knowledge of EU administrative and financial procedures

Strong organizational skills and reliability in time management and schedule organization

Ability to work in a multi‐cultural environment and respect of diversity

Team work oriented but with a capacity to work independently

Good writing and communication skills

Computer literate

Good command of English and Thai; Knowledge of Burmese or other languages spoken by Burmese Muslims is a strong asset.

How to Apply:

Interested candidates are invited to submit a cover letter, and CV along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Please submit your application by 29 February 2016. Kindly indicate the reference code THVN No. 008/2016 followed by your full name in the subject line.

Only the shortlisted candidates will be contacted.