ThaiNGO

Purpose:

Working in 50 developing countries across Africa, Asia and the Americas. Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

The Regional Finance Officer provides overall financial oversight and technical support in processing and monitoring the financial transactions at the ARO Bangkok office. The position works closely with the ARO regional finance unit team in ensuring ARO Bangkok finance business processes are on time, updated and meeting quality standards.

Dimensions of Role:

This position reports to the Regional Finance Controller in ARO Manila RHQ and a key team member of the ARO regional finance team.

• Works internally with regional staff and will be involved in liaison with external offices (eg COs, Manila RHQ, suppliers, consultants, etc.) in sourcing and clearing relevant information necessary for the day to day operation of the Bangkok office.
• Direct supervision of the ARO Bangkok finance and provision of technical support required by the office administration.
• Timely respond to payment and funding requests, staff travel needs, financial reports, adjustments & reconciliations while working closely with the ARO Manila RHQ finance team.

Typical Responsibilities - Key End Results of Position:

Planning:

• Participate in the collection, review and consolidation of the annual budget information and the yearly closing exercise of the transactions.
• Prepare and consolidate the periodic cash flow forecast for the ARO Bangkok office.
• Monitor outstanding commitments ensuring that accounts are maintained currently. Overdue account will need justifications and forward actions. 

Role on SAP

• Review payment and journal vouchers prior before these documents are endorsed to authorized signatories. Ensure account codes are correct, payee is legitimate and charges are properly supported by the required documents before posting onto SAP.
• To improve the quality of data entry onto SAP, ensure that the following transactions are taken cared of: (a) posting of payments and (b) assigning check information.
• Generate the Trial Balance after the month cycle is closed, and ensure that balances are reconciled against respective outstanding accounts for the ARO Bkk.
• Monitor the performance of the SAP system periodically and coordinate the potential issues for remedial actions with ARO Manila RHQ.

Other Financial Services in coordination with ARO Manila RHQ finance unit:

• Monthly intercompany and other recharges and fixed asset depreciations are booked and adjusted on a timely fashion. Liabilities that have been incurred but not yet paid should be accrued as necessary.
• Bank reconciliations and bank balance target are reconciled and updated each month.
• Coordinate the generation of information needed in the preparation of the fund request. Each fund request is supported by a breakdown and justification before sending to ARO Manila RHQ.
• Withheld tax deductions on staff income, vendors’ payment, services and consultants are remitted on time in accordance with the revenue report requirements.
• Process staff travel advances and ensure that timely clearing of advances is attended to on time.
• Conduct surprise cash counts to ensure that the office petty cash fund remain intact.

• Monitor the performance of the SAP system periodically and coordinate the potential issues for remedial actions

Dealing with Problems:

• Complies with corporate policies and standards: Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistle Blowing, HR Policies and Procedures

Communications and Working Relationships:

• Internal-High: ARO Bkk staff, vendors, consultants Medium: ARO Manila finance staff, SAP users, IH finance /SAP team
• External – Medium: CO staff, government agencies. Low: banks & consultant

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Education   : University graduate in Accounting

Training      : Accounting and financial processing.

Experience :  

• At least 3 years experience in accounting and administrative operations.
• Experience working with INGOs
• Preferably with SAP exposure and learning experience.
• Working knowledge and background on audit is an advantage.

Functional Competencies

• Technical knowledge on accounting principles
• Compliance with policies
• Analytical and critical thinking

• Application of appropriate technology
• Organizational skills
• Communication and interpersonal
• Valuing diversity
• Attention to details and quality output focused
• Being a team player

Physical Environment and Demands:

• This position is based at the ARO ro Bangkok office and does not require travel.
• On exceptional cases, extended work after office hours may be necessary to catch up on reporting deadlines.

Application Process:

Please send your CV and a covering letter explain why your skills, knowledge and experience meet the requirements of this job to PlanAsia.JobVacancies@plan-international.org by 5.00pm local time Bangkok on Friday 30th December 2016. Please state clearly in the subject title of the email the job you are applying for.

Duration of contract:

3 Years with possibility to extend