Save the Children International is looking for a Finance Officer
JOB TITLE: Finance Officer
TEAM/PROGRAMME: Thailand Programme LOCATION: Pattani Field Office
Type of Contract: Fixed term contract for 1 year
CHILD SAFEGUARDING:
Level 1 – No CRB check is required as you will not have contact with children or young people.
ROLE PURPOSE:
The Finance Assistant is responsible for the day-to-day and monthly accounting and in administration of the Finance Function. The position will process that accounting practice is performed in compliance with SCI policies and procedures and donor regulations.
SCOPE OF ROLE:
Reports to: Field Coordinator (in coordination with Finance Manager)
Staff reporting to this post: None
Direct: -
Indirect : -
Budget Responsibilities: None
Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)
KEY AREAS OF ACCOUNTABILITY :
Cash management:
- Review requisition/cash vouchers (against budget, coding, authority, policy, supporting docs, accuracy)
- Handle designated payments through cash payment vouchers with due approval of the authorized signatories
- Maintain cash sufficiency for daily activities but within the cash balance policy
- Monitor the level of cash within the given limits
- Tally cash in hand with the cash book balance at the end of each day and report deficiencies or surplus to the line manager
- Carry out cash count together with Field Coordinator
- Complete full process of cash management for sub-office according to SCI policy.
Bank Management
- Review payment vouchers and ensure that adequate evidence (supporting documents) are attached
- Prepare cheques and related vouchers for authorised signature
- Update bank payment tracking and monitor bank balance of SCI Field Office to ensure that SCI Field Office has adequate funds from SCI Country Officer
- Liaise with banks and provide support in all matters related to SCI Field Office
- Prepare monthly bank reconciliation
- Complete full process of bank management for sub-office according to SCI policy
General Accounting:
- Maintain accurate recording transactions into Agresso system
- Update bank books and cash book daily
- Making staff and programme advances and subsequently follow-up for adjustment and giving reminder
- Manage Month-end at field office level
- Prepare the monthly withholding tax forms (PNG. 1, 3, 53 and 54) and submit to Finance Country Office for report to the revenue department to meet the monthly deadlines.
Partnership Management:
- Review partner financial report and supporting document and provide feedback
- Support and advise partners to understand reporting requirements and donor regulations regarding financial management
- Liaise with partners to ensure completeness, correctness and accuracy of partner financial reports
- Manage and track all partner reports and payment for inform to budget holders
- Consolidate partners’ report in different periods in one for BVA review, partner meeting, partner spending status, etc…
- Assist Finance Manger to provide finance related trainings to Thai partners
- Visit the partners on monthly basis and provide financial technical supports to staff and
Other:
- Responsible for any other duties deemed necessary by the line manager
- Further responsibilities, tasks and competences will be adjusted on based on organisational developments.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
- Thai National
- At least 3 - 5 years experience in a finance assistant post
- Experience of working with international NGOs
- The ability to speak, read and write in Thai and English as working languages
- Proficiency in computer use with various software packages
- Excellent communication skills
EXPERIENCE AND SKILLS
- Experience in a finance and accountant assistant post
- Familiarity with accounting package
- Experience of bank payment, cash payment
- Experience in preparing for withholding tax forms (PNG.1, 3, 53 and 54)
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
Carry out other tasks as requested by Field Coordinator and Finance Manager Work closely with partners related to finance
Save the Children offers competitive remuneration package.
Deadline for submission of application is on 23 December 2016
To apply, please send your application and CV to HR & Admin Manager at email address: hr.thailand@savethechildren.org
Please indicate in the subject as “Apply for a Finance Officer – Pattani Office._(Name of candidate)”
Only shortlisted candidates will be notified.
“We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.”
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