ThaiNGO

Vacancy Announcement 

Program Administrative Officer

Program Coordination and Operations (PROCO) Unit

Application deadline: 29^th January 2017

RECOFTC – The Center for People and Forests holds a unique and important place in the world of forestry. It is the only international not‐for‐profit organization that specializes in capacity development for community forestry and devolved forest management. RECOFTC engages in strategic networks and effective partnerships with governments, nongovernment organizations, civil society, the private sector, local people, and research and educational institutes throughout the Asia‐Pacific region and beyond. With over 30 years of international experience and a dynamic approach to capacity development—involving research, analysis and synthesis; strategic communication; training and learning networks; and piloting and demonstrating—RECOFTC delivers innovative solutions for people and forests.

RECOFTC is now seeking a Program Administrative Officer under Program Coordination and Operations (PROCO) unit. The successful candidate will be based at RECOFTC headquarters in Bangkok, Thailand. The contract period will be up to 30^th September 2017 with a possibility of extension.

POSITION SUMMARY:

The Program Administrative Officer works as a team member of the Program Coordination and Operations (PROCO) Unit, and will contribute to the development and implementation of PROCO’s activities as outlined in the RECOFTC Strategic Plan 2013-2018, as well as ensure the smooth running of the PROCO Unit. S/he will be responsible for:

• Providing general administrative support to the PROCO team; and

• Performing budget planning & monitoring, contract administration, communications and information management activities according to RECOFTC’s policies and procedures.

S/he is directly responsible to the PROCO Manager, and will also be accountable to other program staff, clients, partners, collaborators and funding agencies.

RESPONSIBILITIES AND DUTIES

The Program Administrative Officer will provide supports to program development, implementation, coordination, monitoring and evaluation, and management of resources. More specific duties are as follows:

• Responsible for budget planning, monitoring, procurement and administrative management of PROCO activities and specific projects.
• Assist PROCO program staff and consultants in administrative arrangements for the implementing of PROCO activities, including related logistic arrangement.
• Assist in finalizing, arranging and monitoring of contracts with donors, partners, project staff, and consultants.
• Work with Country Program Offices’ Accounts and Administrative Officer in completing accounts and administrative matters in the countries.
• Maintain contact and communication with program and project partners.
• Maintain information databases of relevant consultants and partners on RECOFTC intranet.
• Design, manage, and maintain electronic and paper filing systems.
• Provide other administrative and secretarial supports, including taking minutes of meetings and following up on delegated tasks with the PROCO Manager.
• Monitor and follow up correspondence (internally and externally).
• Assist PROCO Staff in coordinating and communicating with other units within RECOFTC.
• Perform any other tasks that may be assigned by the PROCO Manager and Executive Director as required.

QUALIFICIATIONS AND EXPERIENCE

The Program Administrative Officer will have the following essential and desirable qualifications and experience:

Essential:

• Bachelor’s degree in related fields.
• 5 years’ experience in administration role, with financial monitoring responsibility.
• Experience in working with international non-profit organizations.
• Ability to prioritize, plan and organize work in a busy environment.
• Strong computer literacy, particularly with programs in Microsoft Office.
• Excellent Thai language skills and fluency in verbal and written English.
• Ability to work in multi-disciplinary teams and cross-cultural environments.
• Good personal skills, such as: communication, teamwork, self-motivation, initiative and
  attention to detail.

Desirable:

• Experience in contracting and administering consultants’ needs (such as obtaining visas, making travel arrangements, processing invoices).
• Experience in project and/or program administration.
• Experience in information management.
• Understand broad concepts of community forestry/natural resource management

General:

In addition to job specific skills and experience, the applicant should possess the following characteristics (including attitudes and skills):

• Interpersonal communication skills, individually and in‐groups, with an ability to work as an active member of teams. This implies flexibility and open‐mindedness;
• Hands‐on experience and able to work independently with minimum supervision;
• Initiative and ability to make informed independent

Interested candidates are requested to submit CV and a cover letter indicating why they are suitable for this position along with salary requirements and current contact details of three referees, including recent supervisors to hr@recoftc.org. Please quote the position title in the subject line as Program Administrative Officer of the email. Only short-listed candidates will be notified. RECOFTC has a competitive compensation package. However, offers shall be based on salary history, relevant experience and qualifications of the selected candidate.

To learn more about RECOFTC, please visit our website www.recoftc.org

Women are strongly encouraged to apply.  RECOFTC is an equal opportunity employer and the successful candidate will be selected based on merit.

Note: RECOFTC retains the right to offer the position at a certain grade dependent on qualifications and experience required by the position.