ThaiNGO

Regional Assistant (Asia):

Job Description

Introduction:

The Global Network of Civil Society Organisations (GNDR) was established in 2007 as a voluntary network of civil society organisations who are committed to working together, and engaging with partners and other stakeholders to increase community resilience and reduce disaster risk around the world. The network is growing and currently has approximately 850-member organisations in over 140 countries across virtually every geographical region of the world.

Our Vision

A vibrant, active, collaborative civil society supporting people and their communities, particularly poor and vulnerable groups, to prepare for, mitigate, respond to and recover from disasters and adapt to extreme hazards and shocks in a changing climate.

Strategic Objectives

GNDR “Stronger Together” strategy 2016-2020 has three mutually reinforcing objectives:

1. Increase the impact of civil society in influencing policies and practices at all levels
2. Enhance collaboration capabilities of civil society and cooperation with other stakeholders
3. Strengthen the creation, analysis and sharing of knowledge

Main purpose of the role:

The Regional Assistants form part of the GNDR Secretariat which serves the membership through hub offices in London UK, Dakar Senegal, Bangkok Thailand and Santiago Chile.  The Regional Assistant role encompasses a variety of tasks designed to support the Regional Development Coordinators who are responsible for the coordination and implementation of GNDR’s work plans within the different regions.

Position in Organisation:

• Part of the GNDR Secretariat team
• The position will be line managed by the Regional Development Coordinators
• Works in close collaboration with Secretariat staff, Regional Advisory Groups and wider GNDR membership
• Posts are based in the host country, with strong communications across the region

Overall Scope of the Role:

1. Development regional operational capacities
2. Regional governance
3. Strategy coordination and implementation
4. Communications and reporting
5. Membership management and support
6. Administration / Office Facilities
7. Logistics and Events

Specific Duties:

1. Development of regional operational capacities
2. Establish and maintain good working relationships with secretariat staff, regional CSO members Global Board representatives, regional advisory groups

• Assist with the strengthening of regional hub operational capacities
• Assist with the development and functioning of internal management processes
• Assist with the legal registration of GNDR hub offices
• Ongoing enhancement of regional listservs and regional web pages
• Participant in relevant internal cross-team working groups

2. Regional Governance

• Maintain good working relationships with regional-based Global Board members and Advisory Groups
• Support the implementation of revised governance arrangements at regional / national levels
• Where appropriate, support regionally-based Global Board members to engage with members and fulfil Board duties and responsibilities
• Work with National Focal Points and Regional Advisory Groups to support implementation of GNDR work plans

3. Strategy Coordination and Implementation

• Support the regional facilitation of GNDR programmes and activities (advocacy; monitoring; capacity building; knowledge management; etc) undertaken by members in accordance with GNDR annual work plans, priority actions and associated budgets
• Assist with the development and implementation of regional operational plans and budgets, including global programmes such as Views from the Frontline; DBRM;
• Help with the inception and facilitation of meetings with different thematic networks, alliances and stakeholder groups to foster collaboration and widen partnerships
• Assist with the monitoring and reporting of GNDR activities

4. Communications and Reporting

• Support and foster proactive two-way communication between regional secretariat and regional-based membership, including establishing regional websites, thematic working groups, coordination platforms, etc
• Support the gathering, preparation and dissemination of periodic updates, briefing notes and progress reports relevant to the regional context and/or members priorities
• Encourage interaction and communications between regional-based membership
• Assist with the preparation of project reports and progress updates
• Ensure staff are kept informed of regional developments, opportunities and challenges

5. Membership Management and Support

• Dealing with general enquiries from regional-based members and supporters
• Assist with membership mapping, registration and re-categorisation processes across the region
• Help with recruitment of new members in under-represented countries
• Management and maintenance of GNDR members regional databases, distribution lists and subscriptions (as relevant)

6. Administration / Office Facilities

• General administration / secretarial support
• Preparation and dissemination of meetings minutes and events proceedings
• Assist in the organising of external and internal meeting, webinars, workshops, conference calls
• Documentation management and filing systems
• Maintain office facilities and IT support
• General office phone / email enquiries

7. Events and conferences

• Assist in the planning, organisation and coordination of major events, conferences and seminars g. Inter-Ministerial Meetings
• Support members with travel and logistics support to participate in GNDR workshops / events at global, regional, national levels
• Other appropriate tasks as delegated by the GNDR / RDC Secretariat team

Person Specification

External Title:  Regional Assistant