ThaiNGO

The International Federation of Red Cross and Red Crescent Societies (IFRC), Country Cluster Support Team, Bangkok Office seeks to appoint a:

Title:               Finance Assistant, American Red Cross

Reports to:      Finance Manager, American Red Cross

Location:         Based in Bangkok, Thailand

Organizational background:

Under the umbrella of the International Federation of Red Cross and Red Crescent Societies, Country Cluster Support Team, Bangkok Office. The American Red Cross (ARC) provides support for Red Cross Red Crescent (RCRC) National Societies (NS) implementing programmes in the area of Disaster Management/Disaster Preparedness, Capacity Building and other general support that arises between American Red Cross and RCRC through client services, and mutual relationship building between RCRC Societies. American Red Cross is expanding its projects in the region and needs support to do this

Job Purpose:

The Finance Assistant assists the Finance Manager in performing all key general financial duties and provides finance support services to the Bangkok regional office.

He/She assists the Finance Manager in managing, processing and troubleshooting various accounts and transactions, in accordance with American Red Cross Policies, procedures and internationally accepted accounting principles.

Job duties and responsibilities

Financial Management:

• Ensure Bangkok regional office’ daily finance operations including payments, deposits and transfers are managed in an efficient and timely manner;
• Control and ensure payments are issued against Invoices from suppliers, vendors and/or 3^rd parties on time (either check or cash)
• Process payments by the due date and stamp “Paid” payments that are disbursed
• Issue and reconcile working advances, per diems and travel costs for ARC staff
• Process wire transfers (WT) to delegates for American Red Cross International Contractors in a timely manner
• Prepare and process cash requests to American Red Cross National Headquarters (NHQ) in a timely manner thus ensuring that Office Bank Accounts always has sufficient balance to make all payments
• Manage the American Red Cross bank accounts in Bangkok including reception of transfers from NHQ and transfers between currencies (if necessary)
• Support Finance Manager in managing project related finances on a timely manner and reconcile with field office finance officers

Accounting:

• Manage the Bangkok regional office’s accounting and documents. And submit of accounting files to NHQ;
• Overall responsibility to entry and allocate all expenses and receipts incurred by the office and American Red Cross projects to EPICOR (American Red Cross’s accounting software)
• Carry out month/year end closing procedures and submit to NHQ in a timely manner
• Ensure all expenses are justified with necessary supporting documentation according to American Red Cross policies and procedures

Financial Reporting:

• Review and submit monthly financial reports
• Review monthly finance reports including eligibility of expenses, prior approvals and compliance with project agreements/grant letters and other policies and procedures
• Clarify and correct problems with the finance reports

Compliance and Audit:

• Monitor compliance with American Red Cross and donor requirements, rules and regulations

Collaboration:

• Collaborate efficiently with American Red Cross regional office staff to ensure they have needed support and knowledge of American Red Cross financial procedures and systems
• Train and inform American Red Cross regional office on the forms, budget codes, etc. to be used
• Maintain efficient and professional working relationships and communication channel with American Red Cross regional office and International Services Finance (ISF) staff

Knowledge of ARC:

• Be aware of the American Red Cross regional office objectives, policies and activities
• Understand all principles and all components of the Red Cross Red Crescent Movement

Qualifications, experience and skills required:

• Hold a Degree in Accounting/Management/Finance/Related Certificate
• Experience of working for the Red Cross / Red Crescent is preferred
• 2 years of work experience in a finance or accounting role
• Experience in financial management like cash-flow management, accounts receivable and Familiar with accounting software, e.g Epicor, QuickBooks is preferred
• Familiarity with Red Cross and US regulations is preferred
• Very good understanding of general accounting principles and practices, audit processes, internal control systems
• Fluent spoken and written English
• Thai citizenship or foreigners holding a valid work and residence permit to live and work in Thailand

Interested candidates should submit the application to anchalee.limpiponpaiboon@ifrc.org and include:

• Covering Letter in Microsoft WORD

• Curriculum Vitae with salary expectation in Microsoft WORD

Application material are non-returnable, and we thank you in advance for understanding that only short-listed candidates will be contacted for the next step in the application process.

Closing date:   5 November 2017

More information about IFRC, please see www.ifrc.org.