ThaiNGO

FINANCE OFFICER

Background

Established in 2011 with the support of the U.S. Agency for International Development (USAID), the Southeast Asia One Health University Network (SEAOHUN) is a consortium of 10 founding universities and 14 faculties in Indonesia, Malaysia, Thailand, and Vietnam that are collaborating to build One Health capacity and academic partnerships with government, national, and regional stakeholders in the Southeast Asia region. SEAOHUN collaborates with each country network to enhance capacity of the current and future workforce in using One Health approaches to prevent, detect and respond to zoonotic and emerging infectious disease threats. In 2013, the SEAOHUN agreed to establish a foundation to support and assure the long-term sustainability of the Network and its secretariat office is located at Faculty of Veterinary Medicine, Chiang Mai University, Thailand.

A core function of SEAOHUN Foundation is to promote and facilitate collaborative activities and projects among network members, with an emphasis on trans-disciplinary and trans-boundary partnerships. Programming includes but is not limited to support for student and staff exchanges, curriculum development, strengthening and developing teaching methodologies, and support for research capacity building and innovative projects that provide an evidence-base for One Health advocacy with governments and other collaborating partner agencies.

Duties and Responsibilities

Under the overall supervision of the Operations Manager and the Executive Director of SEAOHUN, the Finance Officer will be responsible for the overall processing, recording and summarizing of all accounting transactions and the timely preparation of the financial reports. S/he will undertake the following tasks:

• Assist the Operations Manager in preparing the Foundation’s budget and monthly forecasts.
• Process all cash and check transactions, wire transfer payments, advance payments for taxes, social security, provident fund, rent and other expenses, and record the transactions in QuickBooks with proper account codes.
• Ensure that all the payments are made on time.
• Ensure the completeness of supporting documents for each transaction.
• Ensure proper filings of financial related documents in accordance with laws of Thailand.
• Reconcile petty cash and all the financial transactions on a monthly basis.
• Monitor monthly expenditures against budget, perform variance analysis, and recommend adjustments to ensure optimal financial performance.
• Prepare financial reports with required formats by donors partners, and submit the report to the Operations Manager for approval.
• Prepare, process, and clear advance payments for travel.
• Ensure accuracy, completeness and timeliness for all financial reports required by the donors/partners.
• Support the Operations Manager in the annual audit.
• Maintain the fixed asset system.
• Collect all employees timesheets on the 5th of each month.
• Process the monthly payroll by the 25th of each month.
• Keep all salary related information strictly confidential.
• Responsible for the safe box in the office.
• Perform a regular backup of QuickBooks and all related data.
• Perform other tasks as assigned by the Operations Manager and/or Executive Director.

Qualifications and requirements

• Bachelor’s degree in accounting or finance from a recognized college.
• At least two years’ work experience in an accountant role.
• Experience working with government agencies, intergovernmental agencies, academic universities, or NGOs is preferred.
• Experience working with USAID granting requirements and rules and regulations is an asset.
• Proven communication skills, both in written and orally.
• Self-starting, ability to take initiatives and work with minimal supervision are required.
• Ability to work both independently and in a team in a multicultural environment is necessary.
• Experience working in Southeast Asian countries is preferred.
• Skills in Microsoft Office/Google and email applications and internet navigation are required.
• Experience for using QuickBooks or similar software is required.
• Fluency in Thai is required; fluency in English is an asset.

Interested candidates are invited to send an application letter stating how they meet the qualifications and skills, a detailed curriculum vitae in PDF format, and an expected salary to secretariat@seaohun.org using the subject line “Apply for Finance Officer” by 18 February 2018. The candidates must be eligible to work legally in Thailand. While we respect all applications, only the shortlisted candidates will be contacted.