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TITLE:   Supply Chain Officer

TEAM/PROGRAMME: Support Services               LOCATION: Bangkok

ROLE PURPOSE:

The goal of the Supply Chain Officer is to ensure an effective work force required by Save the Children International Thailand Country based on best practice standards and in compliance with the local legal procedures and Save the Children Supply Chain policies. The Officer also aims to maintain legal compliance of all procurement, logistics of the organisation, and to foster and maintain a positive and productive work environment for Save the Children.

SCOPE OF ROLE:

Reports to: Senior Support Services Manager

Staff reporting to this post: 1

Direct: Supply Chain Assistant

Indirect : Field-based supply chain support staff (currently: 1)

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY :

The Supply Chain Officer is responsible for the following tasks.

Office Management

• Supervise the Supply Chain function to ensure the smooth import of capital assets, and liaise with related government departments
• Prepare, submit, and follow-up on the bi-annual Ministry of Labor report
• Ensure the SCI Thailand office registration is renewed in a timely fashion.

Facilities Management

• Oversee the overall maintenance of the office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized
• Review and annually update all contracts and leases of Save the Children Thailand offices, currently in Bangkok, Mae Sot, Phang Nga and Pattani offices
• Ensure that phones systems function effectively and efficiently
• Ensures efficient, cost-effective Information Technology (IT) systems are in place and are in compliance with SCI policies
• Ensure adequate insurance cover and keep up to date with suitability and types of cover available
• Provide logistical support to staff, guests, visitors including partner organisations involved in SC activities
• Procure camp passes necessary for staff and guest visits to the temporary refugee shelters  

Equipment Management

• Maintain an asset register and general programming equipment register for the country office
• Ensure all assets are managed according to SCI policy (tagged, registered, issued, disposed of correctly, etc.)
• Perform a yearly physical check of assets and provide the updated asset register to finance monthly
• Ensure assets are insured and safe to use

Procurement

• Oversee procurement activities providing advice and leadership where required
• Ensure a procurement tracker is updated by the Supply Chain Assistant and is accurate
• Ensure the SCI key performance indicators (KPIs) results are met including purchasing efficiency
• Establish a strategy for improving purchasing efficiency which includes the best use of framework agreement and preferred. vetted vendors
• Provide orientation, coaching, and ongoing training for staff and partners to ensure all are aware of SCI procurement and logistics policies and procedures
• Regularly monitor and check all offices’ compliance with SCI policies

Logistics and Stock Management

• Ensure logistic and administration support is timely and efficient; and ensure effective delivery of goods and services
• Facilitate filing of purchase requests, purchase orders, bid analysis, and other procurement related documents (both hard copies and e-copies) to comply with documentation requirements according to SCI and donor policy
• Be responsible for communicating with suppliers to obtain the quotes, specifications and quality information
• Ensure that due consideration is given to delivery scheduling and conditions including lead time to delivery, guarantees, packing, transportation, quality, penalties and returns policies when required
• Obtain written quotes from suppliers and service providers as necessary
• Ensure valid documentation of all logistic processes are follow by SCI standard
• Maintain the record of suppliers
• Ensure all suppliers and contractors are properly vetted through the SCI system
• Oversee and maintain procurement and logistics trackers bi-weekly
• Supervise the Supply Chain Assistant to manage sub-office stock in line with SCI system

Transport

• Ensure modes of transport used by staff are safe; such as rented vehicles have minimum safety standards, airlines with good aviation records are used and align with fleet management policy.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Thai Nationality
• Bachelor’s degree (preferably in Supply Chain, Logistics, Administration or other related fields)
• At least 4-5 years’ experience in a Logistics or Supply Chain position within an international organisation

EXPERIENCE AND SKILLS

Essential

• Strong management skills including analytical skills, judgement and decision-making
• Highly developed communication skills, both written and verbal, enable to establish effective relationships with a wide variety of internal and external audiences
• Ability to speak and write English to an effective working standard. Proven TOEIC score if any
• Ability to work collaboratively with HR and management colleagues at a global, regional and national level

Desirable

• Proven ability to work in a multi-cultural environment, understanding local and international religions and culture
• Willingness to travel locally and internationally

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

SCI offer competitive National package; Transportation & Communication allowance, Well ness Top up 20,000 THB/year, 13th month salary & Annual leave 20 days, etc.

Interested candidates should submit a motivational letter, comprehensive CV and details of at least 3 referees to: hr.thailand@savethechildren.org Closing date for submission: 3 May 2018

Please indicate in the subject as “Apply for Supply Chain Officer - based in Bangkok_(Name of candidate)”

Only shortlisted candidates will be notified.

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”