ThaiNGO

Position: Admin Assistant & Translator & Sales

Location: Pai, Mae Hong Son

Starting Date: September 2018.

Salary - Part-time: 9am to 1pm (office only), monday to friday : 9000 thb / month

          - Full time:  9am to 1pm (office) + 5pm to 10pm (night market) : 15.000thb / month

Background

Pai Seedlings Foundation is a young and dynamic non-profit organization promoting environmental and education projects in the valley of Pai, Mae Hong Son Province.

The focus is on building local resilience through organic farming and short circuit economy, and also to create a network between the different actors (non-profits, businesses, administrations) to promote local organics productions.

Qualification

• Thai national
• University degree in relevant subjects (English major, management, sales…) – Motivated new graduates are welcome to apply but experience in non-profits is preferred.
• Good communication skills in English: written and spoken.
• Basic Computer skills: Microsoft Office (word, excel, publisher), Internet.
• Basic understanding of office administration practices: rules®ulations, deadlines, communication with third parties (immigration, labour department…).
• Personal interest in environmental projects, community development and non-profit administration.
• Interest in developing and growing the Foundation over the years and to take more responsibility.

Skills and Abilities

• Good communication and interpersonal skills in English and Thai (written and spoken).
• Capacity to adapt speech to interlocutor: farmers, business owners, administration officer, volunteers, lawyers…
• Good salesmanship for the fundraising project and to prospect partners.
• Organised and resourceful in researching information and sourcing material.
• Open to receiving training and taking on new responsibilities as they arise.
• Able to manage multiple tasks under varying timelines.
• Able to take initiatives, work independently and also in a multicultural team.
• Able to adapt to new situations, and accept constructive feedback.
• Honesty, trustworthiness, time management, organised.

Responsibilities

Under the overall supervision of the President, the Administrative Officer will bring support in all aspects of administration and project management. S/he will undertake the following tasks:

• Translator: ENGLISH ó THAI
  • Assist the president and volunteers in all kinds of translation (written and spoken) for the different projects.
  • Translate activity reports, contracts, communication material, (brochures…), official mails…
  • Assist project managers / president with research, source products/material, and communicate with locals.

• Administrative Tasks:
  • Coordinate with Immigration and the Labour Office for visa and work permit of foreign volunteers: keep tracks of deadlines, prepare documents (including activity reports), and assist volunteers.
  • Coordinate with local government to ensure that the organisation stays up-to-date on labour policy, Immigration policy and other legal requirements.
  • Coordinate with the accountant to prepare the documents for the annual report to the government and submit it in time.
  • Oversee routine office administration tasks.

• Project Assistant / Sales:
  • Project assistant on the project Local Production, which aims at creating a network of partner hotels in Pai and Chiang Mai to sell local organic & homemade products from Pai to raise donations for the land restoration / organic farm project.
  • You will be in charge of creating the partnerships and the network to meet sales objectives and make the project viable.
  • Perform other tasks as needed for project success and assigned by the Operations Manager and/or Executive Director.
  • Optional for full time position: sales on the foundation’s booth on the walking street (5-10pm).

Interested candidates are invited to send an application letter stating how they meet the qualifications, skills and interests in the Foundation’s mission, a detailed curriculum vitae or resume in PDF format, a preference (part time or full time) and an expected salary to seedlings.pai@gmail.com using the subject line “Application for assistant position”.