ThaiNGO

Finance and Administration Consultant

Location: Bangkok

Duration: One year contract (part time)

Closing Date: 10 April 2019

Starting Date: 1 May 2019, or as negotiated

Hours of Work: Part-time (16 hours per week). Two days per week between Monday and Friday (days negotiable) from 09:00 to 17:30.

Responsible to: Executive Director, Asia Pacific Alliance (APA)

The Asia Pacific Alliance for Sexual and Reproductive Health and Rights is looking for a part-time Finance and Administration consultant.  APA is an international project under the Planned Parenthood Association of Thailand (PPAT), and PPAT supports the APA Coordinating Office and its mission to mobilize civil society advocacy across the region to hold governments and other stakeholders accountable for their obligations and commitments to realize the sexual and reproductive health and rights (SRHR) of all persons in Asia and the Pacific. 

APA is a network of national, regional and global civil society organizations that work on a range of issues in the areas of advocacy, human rights, service delivery and public health research in the region.

Candidates are requested to send 1) Covering Letter and 2) Curriculum Vitae including two references (in MS Word format) to: join@asiapacificalliance.org with the title “Application finance and administration officer” before 10 April 2019. Only short listed candidates will be notified.  

Essential job functions

Job requirements will vary from month to month dependent on the needs of the coordinating office, but include:

Finance Function

• Maintain and implement the funding reporting systems, reporting to the APA ED. This includes collecting the monthly bank statement and producing a monthly expense report and reconciliation with supporting documents and preparation of payment vouchers; to be completed the first week of every month.
• Analyze and monitor the budget to ensure the expenses follow the budget plan.
• Act as a liaison between APA and PPAT, who provides financial management services for APA.
• Support the timely production of financial reports and produce other financial documents such as budgets for donors, partner organizations, and others as needed.
• Handle and supervise petty cash, make any overseas payments and check supporting documents.
• During the registration process of APA, support the set-up APA financial systems.

Administrative Function

• To assist the APA ED by providing administrative and project support.
• To support with admin tasks including drafting and typing letters, memos and other correspondence, and liaising with local contractors and service providers.
• To support the APA CO in logistical and travel arrangements APA staff and members, such as accommodation, flight, and per diem.
• To assist with the set-up of APA’s physical office space in Bangkok.
• Coordinate and arrange for the annual work permits and VISA for APA staff (once per year), coordinating with the law firm and financial manager
• Provide translation from Thai to English in correspondence, on an ad hoc basis.

Registration
Responsible for supporting the process of Organizational Registration of APA with the Government of Thailand, including inquiries with relevant authorities, research, and documentation collection.

Job Requirements:

• Bachelor Degree in Business Administration, Management, Commerce or preferably Accounting
• At least two years project management experience and working with finances / budgets
• Good computer skills (MS Word, Excel, Power point etc)
• Good written and spoken English
• Work well in multi -cultural team setting
• Able to travel internationally if required
• Good problem solving skills

Salary range: 22,500 – 28,000 baht per month (2 days/week), dependent upon skills and experience.

Limitations on Authority

• Subject to delegation by the APA Executive Director and to work within APA policies.
• Maintain confidentiality of all private information of APA, its staff and partners.

Asia Pacific Alliance for SRHR

www.asiapacificalliance.org

Planned Parenthood Association of Thailand (PPAT): www.ppat.or.th