ThaiNGO

The Foundation for Sustainability is a newly established foundation (2018), committed to upholding and advancing the UN Sustainable Development Goals through research, trainings, partnership building and advocacy.

We are currently looking for a motivated and talented Office Manager to join our small and committed team. He/she will be responsible for overseeing all administrative duties for the Foundation. Your overall responsibility will be to ensure that the foundation runs smoothly, including: maintaining all office documents, liaising with accountants and overseeing foundation budgets and office finances; overseeing human resources matters; liaising with the legal team for contracts, working visas, permits and other administrative support for foreign and local staff. The successful applicant will also be responsible for overseeing and liaising with the legal team on expense reporting, budget management, and other legal and reporting requirements.

The successful applicant will be fluent in Thai and highly proficient in written and spoken English. He she will ideally have 2-3 years’ experience working in an NGO environment in an administrative capacity. He/she should have a passion for the mission of the organisation and be self motivated and comfortable working independently.

Responsibilities

Accounting

• Tracking of all checks, bank fees, manage petty cash (including maintain records), etc., ensuring all invoices and bills are fully paid.
• Prepare monthly Expense Reports
• Works closely with outsourced accountant to ensure all finances are being handled appropriately and in a timely manner.
• Keeping track of all invoices receipts and ensure that receipts are issued correctly
• Draw up annual projection on office management cost
• Coordinate and lead the annual audit process, liaison person to external auditor;

Office Organization

• Filing and Tracking of all paperwork and documents: physically and digitally
• Managing all government documentation.
• Filing of all contracts and other agreements.
• Filing of all legal documents
• Point person for maintenance, mailing, shipping, supplies and equipment procurement, etc.
• Prepare narrative report (6-months report) related to Research & Campaign activities about environment;
• Any other relevant responsibility, upon request.

Human Resources

• Tracking foreign staffs’ work permits and work visas ensuring they are renewed in a timely manner
• Work with outsourced lawyers to ensure that the work permits and work visas of foreign staffs are renewed as required
• Work with outsourced lawyers on staff documents for new staff hires
• Tracking all staff paperwork and contracts

Working Conditions

The successful candidate work out the office of the Foundation for Sustainability in Ari, Bangkok. The Foundation for Sustainability offers a competitive local salary package with benefits. An initial contract will be for 12-months, with a three-month probationary period.

Qualifications and Experience

• Thai national
• Bachelor degree in any field
• At least 1 years of experience in administration or human resource or finance, preferably for NGOs.
• Proactive and self-motivated with a proven ability to work independently and as part of a team
• Strong interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to meet tight deadlines in a high-pressure environment
• Good level of proficiency in Google Drive’s products
• Good level of spoken and written English
• Ability to translate legal/financial documents for internal use.

How to apply

Deadline for applications: 28 April 2019. We will be reviewing applications as they come in and may consider selecting a shortlist before the deadline, so we welcome early applications. Send your English-language CV/resume and cover letter to foundation4sustainability@gmail.com with the subject heading “Application: Office Manager”. Applications in Thai will not be considered. Apologies in advance that only shortlisted candidates will be contacted.

Contact : foundation4sustainability@gmail.com