ThaiNGO

Open to Internal and External Candidates

Position Title               :           Finance/Admin Assistant

Duty Station                :           Bangkok, Thailand

Classification               :           General Service Staff (UG), (THB 30,000 per month)

Type of Appointment   :           Special Short Term Contract,6 months with possibility

                                                of extension

Desired Start Date      :           As soon as possible

Closing Date               :           13 May 2019

Reference Code          :           CFCV024/2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the direct supervision of the Global Fund (Malaria) Project Coordinator and general supervision of Chief Medical Officer, the incumbent will provide assistance in coordination and implementation activities associated with the Global Fund RAI2E Project.

2. RESPONSIBILITIES AND ACCOUNTABILITIES:

The successful candidate will have the following duties and responsibilities:

• Assist to project financial documentation verification.
• Assist to facilitating timely payment and disbursement of funds to the GF Field teams.
• Assist the team with the procurement, distribution, storage, maintenance, and recording of goods, services and materials under GF project as per IOM and GF logistical/procurement procedures in coordination with the Procurement Unit of IOM.
• Assist to logistical and administrative preparations for project meetings, workshops and field site visits.
• Coordinate activities between central management and project field staff.
• Provide support to Project Coordinator in coordinating activities with Principal Recipient (PR).
• Visit and provide training support to field staff at the project field offices to better understand their tasks at field level.
• Assist in coordinating activities with PR-DDC.
• Assist in the preparation of project monitoring report and financial reports.
• Perform such other duties that may be assigned.

3. DESIRABLE COMPETENCIES:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

4. EDUCATION AND EXPERIENCE:

• Completed secondary school with minimum three years’ experience or university Degree in Business Administration or related fields with minimum one-year experience.
• More than one year of experience in working with local authorities and NGOs.
• Proficiency in written and spoken Thai and English.
• Good interpersonal skills and team work oriented.
• Detail-oriented and strong numerical skills.

5. LANGUAGES

• English (Fluent) and Thai. Ability to communicate in Karen, Burmese or Shan is an advantage.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by May 13, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code CFCV024/2019 followed by your full name in the subject line.

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

Only shortlisted candidates will be contacted.

Posting period:

From 29.04.2019 to 13.05.2019