ThaiNGO

Location: Bangkok, Thailand

Contract Type: Full Time, Fixed Term, 6 months

Application deadline: 26 May 2019

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here>

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Team Purpose

Assist HR Team in providing HR operational support to the country programme by underpinning a work environment characterised by Oxfam’s culture, values and ways of working.

Key Responsibilities

HR Database Administration

• Create new employee files
• Ensure the employee data/documents are updated in employee files and HR drive
• Enter employee data into the PSHR System and keep employee data up to date
• Maintain current HR files/folders and databases

Recruitment and On-boarding

• Create vacancy and advertise on job boards/websites
• Arrange interview schedule
• Coordinate/communicate with candidate regarding recruitment and selection
• Contact new hired staff to prepare the on-boarding
• Ensure the new hired documents are submitted to HR and follow new hire checklist
• Activate new employee status in systems
• Arrange the induction schedule and coordinate with operations team
• Issue employee ID card for new employee
• Support and assist recruitment and selection processes as assigned

Administration and other responsibilities            

• Process the staff medical claim/reimbursement
• Coordinate with medical service providers regarding medical bill statement
• Prepare documents for payroll, provident fund, social security and tax as well as distribute pay-slip to staff
• Enroll and terminate a Social Security Fund for staff in the Social Security Office system 
• Ensure exit documents are completed and follow the checklist
• Keep track the End Probation Review and Contract End Date
• Assist to coordinate and process the consultancy contract
• Assist to prepare the HR Training materials and tools
• Assist to facilitate HR Training/workshop as assigned
• Maintain First Aid kit and ensure First Aid stuff is not expired
• Perform other HR duties as assigned by Senior Human Resources Officer

Skills, experience and knowledge

Essential

• Experience in Human Resources or Administration
• Details and deadline oriented
• Excellent multi-tasking and organized skills
• Computer proficient, excel, word, power point and demonstrate skills in database management and record keeping
• Positive attitude and excellent service mind
• Good interpersonal and communication skills
• Good team player, Ability to work well under pressure
• University Degree in Human Resources, Administration or related fields

 Desirable

• Minimum 2 years work experience in Human Resources
• Experience in a non-profit organization and international environment is preferable
• Fluent in English communication of speaking, listening and writing
• Skills in translation and minute taking is an advantage
• Sound knowledge of Thai labor law is an advantage

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

How to apply: Please complete online application at https://jobs.oxfam.org.uk/vacancy/human-resources-assistant--int5602/10650/description/

If this sounds like you and you would like to learn more about this impactful role please click on the Job Profile for all of the details: https://www.thaingo.org/jobs/files/Job Profile_HR Assistant_MAY19.pdf

Please note: Only short-listed candidates will be contacted. This is national post and we will not be able to provide visa/work permit for non-Thai national.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

About us

Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

Oxfam GB is a member of international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.