ThaiNGO

Employment Opportunity

Adventist Development and Relief Agency (ADRA)

THAILAND

ADRA is a global network of independent humanitarian organizations established in 1984 by the Seventh Day Adventist Church for the specific purpose of providing individual and community development and disaster relief. ADRA Thailand works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. ADRA Thailand has served vulnerable and marginalized people in Thailand through community development initiatives targeting Education, Advocacy, Child Protection and Stateless Reduction. ADRA Thailand’s emergency response initiatives provide aid to disaster survivors and people fleeing active conflict from Myanmar.

ADRA Thailand is currently seeking qualified candidates for the position of Procurement and Logistic Officer based in Mae Sot, Tak for the project entitled Basic Education Support toward Transition (BEST) Phase IV. This project is being implemented in 9 refugee camps along the Thai-Myanmar border.

Application Deadline: 14 June 2019

GENERAL MISSION: The Procurement and Logistic Officer is responsible for logistics arrangement to support project implementation.  This work is carried out closely with the Project Manager and others involved in the procurement process.

REPONSIBILITIES:

Procurement Responsibilities

• Implement an efficient procurement system
• Procure building materials, course materials and supplies according to ADRA Thailand and donor policies, regulations and guidelines
• Manage the tendering process and make recommendations based on quality, price and service
• Plan and monitor transportation and delivery of materials
• Liaise with suppliers to ensure quality, low prices and on time delivery
• Liaise with the Area Teams and Camp Logistics staff to ensure that guidelines for the Management and storage of course materials are implemented
• Maintain and provide upkeep of storage facilities in ADRA offices and project facilities in the camps
• Maintain inventory files ensuring that they are accurate and up to date
• Maintain accurate procurement records
• Prepare monthly and quarterly financial reports as required
• Perform other tasks as required by supervisor

Logistic Responsibilities 

• Oversee all logistics operations in the area office
• Receive materials from suppliers and ensure that inventory’s are checked and recorded according to ADRA Thailand policies and procedures
• Deliver materials and supplies to the camps and ensure that inventory’s are checked and recorded by camp logistic officers according to ADRA Thailand policies and procedures
• Maintain logistic files ensuring that they are accurate and up to date
• Monitor maintenance needs of vehicles
• Carry out daily/weekly diagnostic check-ups of vehicles.
• Ensure vehicles contain proper tools, water, spare tires, chains etc. at all times
• Keep accurate millage logs
• Ensure all necessary vehicle documents (including insurance, registration and license etc.) are present in the vehicle and up to date
• Ensure that safety procedures are adhered to, including security of vehicle, seatbelt usage and load capacity
• Report all problems or accidents immediately
• Provide administrative support, such as paying bills, as required

• Other tasks as required by Program Manager

QUALIFICATION REQUIRED:

• A minimum of Bachelor’s degree in any of the preferred following areas: Business, Economics, Supply Chain, Logistics

• At least 3 years of work experience in Logistics and Procurement
• Experience working with NGOs is a plus

• Strategic procurement knowledge including influencing, crafting and conducting negotiation strategies
• Proven analytical, problem solving and organizational skills
• Strong planning skills with the ability to handle multiple activities through to completion and to manage competing priorities
• Proficient in Microsoft applications. Ability to accurately review and analyse financial and statistical reports in excel format essential
• Ability to analyse and manipulate technical and complex data and provide meaningful information
• Excellent attention to detail skills

Language Skills:

• Strong English both verbal and written skills
• Strong Thai both verbal and written skills
• Strong Karen and/or Burmese both verbal and written language skills

The preferred candidate:

• Must be willing to travel and work in remote camps along the Thai – Myanmar border (estimated at 50% of time).
• Strong interpersonal and communication skills
• Flexible and ability to adapt in various situations (i.e. camp context, NGO meetings, governmental meetings/events)
• Willingness to implement policies and procedures with a professional and constructive attitude
• Ability to take initiative and work with minimum supervision
• Strong cross-cultural communication skills
• Must have a valid driver’s license

How to apply:  In the subject line of the email, please write “Procurement and Logistic Officer” Please send applications (cover letter, CV, copy of Identification document, copy of driving license, educational certificate and training certificate) to: hr@adrathailand.org or send all applications by post to Human Resources Department – ADRA Thailand 178/95 World Club land Soi 2, Moo7, Chiang Mai – Hang Dong Road, Nongkwai, Hang Dong, Chiang Mai 50230 Tel. 053-839-402

Please note: Only shortlisted applicants will be contacted. The offer of employment will be subject to satisfactory references and appropriate screening checks which can include criminal records