About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit www.aip-foundation.org

Summary:

The Bangkok-based Operations & Programs Assistant role reports directly to the Country Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.

Point person for:

Thailand Operations and Program Support

Responsibilities	Description
Key responsibilities	Support the Thailand Operations and Program team
Operations	Manage Thailand office facilities, supplies and services. Provide support to Country Manager/ Chairperson and Operations and Programs Manager in term of compliance issues. Finance and Administration Prepare monthly financial reports, bank reconciliation, cash advance requests, and submit all to HQ on a monthly basis. Handle petty cash transactions. Support the purchasing and payment of Program commitments. Manage purchasing of office supplies and equipment, and maintenance of facilities. Manage office rental payments and renewals. Manage team compliance with internal policies, processes, office licenses and government reporting. Provide logistical assistance for incoming visitors; e.g. accommodation, local transportation, meetings, etc. Human Resources Implement Thailand HR activities and processes (for example: time attendance records, leave tracking report, implement payroll, PIT, social security, insurance payment, etc.) Arrange visas, resident cards, work permits as required. Coordinate Thailand office HR requirements under supervision of Operations and Programs Manager, Country Director and Human Resources Manager in Headquarters.
Program	Provide support to Thailand Program team Support the implementation of project activities. Produce activity materials under direction of Country Manager. Maintain project records. Assist in training, maintaining working relationships with key stakeholders, including national and local governments and local media.
Communications	Assist Thailand Program Team to produce all required communications materials. Assist to create and post content to AIP website and Facebook.
OTHER	Additional tasks for may be requested as needed.

Qualifications:

University degree
One year experience in a similar role
Ability to prioritize while managing expectations
Flexible attitude
Excellent communication skills
Commitment to AIP Foundation’s mission, vision and core values
A dynamic and professional individual with initiative

Contact and Deadline

Please submit resume and cover letter to jobsthailand@aipf-thailand.org
All applications will be carefully vetted including working history and background checks.
We thank all applicants but only those selected for an interview will be contacted.