ThaiNGO

Plan International

Terms of Reference
for Hiring an Individual Consultant/Vendor to translate  
responsible recruitment awards documents
from Thai into English or vice versa

I. About Plan International

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 80 countries.

The Fostering Accountability in Recruitment for Fishery Workers Project (FAIR Fish) is an effort to reduce forced labor and human trafficking in the seafood-processing sectors of Thailand. The project is supported by the Office of Child Labor, Forced Labor and Human Trafficking (OCFT) at the Bureau of International Labor Affairs (ILAB), United States Department of Labor (USDOL). The FAIR Fish project is led by Plan International, an NGO with expertise in addressing forced labor (FL), human trafficking (HT) and child labor (CL) among fisherfolks and seafood processors in Thailand. Project implementation started in January 2019 and will end in December 2024.

II. Background

The FAIR Fish Project has developed a responsible recruitment process model for small and medium-sized seafood processing companies through consultation with two pilot companies and four recruitment agencies. The model draws upon a supply chain approach in which pilot companies are expected to cascade their responsible recruitment and employment policies down their recruitment supply chain to recruitment agencies that source their migrant workers.

To promote responsible recruitment among seafood processing companies and recruitment agencies in Thailand, the project will present Responsible Recruitment Awards to seafood processing companies and recruitment agencies in Thailand to recognize awarded companies’ effort and commitment to put in place responsible recruitment practice in their supply chains. Accordingly, the project will invite seafood processing companies and recruitment agencies in Thailand to participate in this contest

by submitting their award contest applications including their company profiles and descriptions of their efforts and commitments to responsible recruitment.

The project will also invite experienced experts well-versed in the recruitment of migrant workers and migrant workers employment in Thai seafood industry to sit on a committee tasked to select award recipients. Some of them are not native Thai speakers. At the same time, most applications from participating companies will be in Thai. However, we would like to make available to committee members the information of participating companies in both Thai and English. 

III. Objective of the TOR

This objective of the TOR is to hire an individual consultant/vendor for translating award contest applications from Thai into English and vice versa.

IV. Tasks

The individual consultant/vendor is expected to:

1. Translate award contest applications from Thai into English and vice versa for an English-speaking award committee member.  The maximum number of pages to be translated is 54 pages (3 pages per company x 18 companies). Each page of the original texts contains around 400 words.
2. Ensure accuracy and timely translations of award contest applications

V. Timeline

The tasks under this TOR are expected to start in July - August 2024.

The documents for translation will be sent to the consultant/vendor on a rolling basis.  Deadlines for translated documents will be agreed upon by Plan International and the consultant/vendor.          

VI. Deliverables

The consultant/vendor must submit translated documents in Word format via email. They can work remotely, maintaining regular communication with the FAIR Fish Project team through phone calls and online channels.

VII. Payment

Plan International will pay the agreed professional fees once the submitted deliverables are accepted by the project’s technical advisor at Plan International USA. The one-time payment will be made one time after the submission of all the deliverables as specified in the deliverables section. Payment will be based on the word count of the original texts provided by Plan International to the consultant/vendor.

VIII. Ethics and Child Protection          

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected in accordance with our Ethical MERL Framework and our Child and Youth Safeguarding Policy.

IX. Qualifications

Candidates should have the following qualifications:

• Native speaker of Thai
• Experience translating documents from Thai into English and vice versa, especially social compliance standards, corporate policies and procedures, and responsible/ethical recruitment would be an asset.
• Ability to meet tight deadlines while maintaining accuracy and quality

X. How to apply?

• Submit a proposal with a cover letter to Thailand.Procurement@plan-international.org referencing “FAIR Fish Project’s Translator for responsible recruitment awards documents” by 31 May 2024
• The proposal should include the following information
  • • CV of the translator with contact details
    • Budget proposal for Thai-English and English-Thai translation
    • At least two translation work samples                                                                                                                                                                                          
• The selection of the consultant team will be done through proposal reviews and candidate interviews.
• For more information, please call Mr. Preedee Ittipong at Tel. 02-259-8284-5 
• Only short-listed candidates will be notified for further recruitment procedures.