Ref: NPA/TH/DMAD/076/2024
EMPLOYMENT ANNOUNCEMENT
Norwegian People’s Aid (NPA) is a humanitarian Non-Governmental Organisation (NGO) rooted in the Norwegian Labour Movement. We work with International Development Partnerships, Mine Action and Disarmament (DMAD), Rescue Service and First Aid, and Asylum and Integration. Norwegian People’s Aid has approximately 9,500 members in Norway and 2,200 staff worldwide. We work in 35 countries around the world.
NPA Thailand is currently working in partnership and support to the Thailand Mine Action Centre (TMAC). In 2024, NPA is implementing the “Landmine Survey and Clearance” project in joint-operations with the Humanitarian Mine Action Unit 3 (HMAU 3) for technical survey including manual demining, mine detection dog and mechanical operations.
This technical survey and clearance will free up land where fear from mines/ERW currently impedes cultivation and other development/business initiatives.
For more information, please visit; www.npaid.org and Facebook: Norwegian People’s Aid Thailand
We are currently looking for a Field Office Coordinator (FOC) to work in our Baseline Survey Teams in Thailand, and will be based in the field, Si Sa Ket province.
Position: Field Office Coordinator (FOC) 1 position
Department / Project / Country: Department of Mine Action and Disarmament (DMAD) / NPA Programme / Thailand
Immediate Superior: Administrative and Logistics Officer (ALO) for Admin and Logistics related issues, and Operations and Information Management Officer (OIM) for operational works
Starting Date: Immediately
Qualifications:
The position requires education and/ or experience as well as a strong ability to coordinate all administrative and logistic activities at the field office. Good leadership, communications skills and integrity are required along with the ability to motivate staff.
Education
Must have:
- Relevant higher education
Desirable:
- Formal education in Administration, HR and Finance
Experience
Desirable:
- Experience in administrative, logistical and human resource works
Other Qualification:
- Written and verbal proficiency in Thai. English proficiency is desirable.
- Good political intuition and a sound understanding of organizational and political processes
Personal Competencies
- Systematic and structured
- Good communication and interpersonal skills
- Cross-cultural communication skills
- Ability and readiness to work under pressure and dealing with difficult and complex conditions
General responsibilities
- Coordinate all the activities related to NPA Thailand field office administration, logistics and human resources
- Ensure the safety of the field teams especially in the base camp. Monitor if NPA’s staff rules and regulations and Base-camp rules are respected and followed strictly
- Provide day to day administration of the NPA Thailand field office in the operational province and supervise staff in the field for their duties which are relevant to administration, logistics and human resource in conjunction with the Administrative and Logistical Officer (ALO), Finance Officer (FO) or Operations and Information Management Officer (OIM).
- Maintain updated administration and HR database (incl. personnel files, job descriptions, disciplinary enquiries, evaluations, insurances, leave and contracts, etc.) as assigned from the External Office (EO) in Bangkok.
- Maintain updated logistics database in the field (incl. stock inventory control & updates)
Specific duties
- Contribute to developing effective and transparent administration and HR procedures in the field
- Implement administration, logistic and HR related matters in the field
- Implement logistic procedure especially field procurement, in close coordination with the EO
- Develop weekly plan together with other Field Supervisor, Team Leader(s), Information Management Officer, Field Office Coordinator, submit the weekly plan to ALO, and Operations and Information Management Officer, brief the field team about the weekly plan for common understanding
- Maintain detailed records of field staff vacations, sickness, absence and compassionate leave, also as part of the preparation of monthly payroll.
- Implement cross-cutting issues activities (with Field Supervisor and Team Leaders) including raising a gender equality with stakeholders, ensure all environment/NPA’s Green Office Tool requirements are followed, and others.
Additional Considerations:
The employee is to abide by the policies and personal codes of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.
We emphasise the importance of strong health, cross-cultural communication skills, transparency, and the ability to work under pressure and difficult conditions. One of NPA's overall objectives is to promote gender equality in the organisation and female candidates are encouraged to apply.
NPA offers:
Competitive salary, Interesting and challenging work, free accommodation in a secure based camp environment with food allowance, generous health and accident insurance schemes. We offer an employment contract in 2024 with the possibility of renewal.
How to apply:
Interested candidates are invited;
To complete and submit the application at NPA BKK office and field office in Khun Han, Si Sa Ket province The NPA job application form will be available at NPA BKK office and field offices.
Or to submit their motivation cover letter and an updated CV to
Norwegian People's Aid Thailand (BKK Office)
Address: c/o Thailand Mine Action Centre
183 Songprapa Road, Sigun, Donmuang, Bangkok 10210 THAILAND
Tel. / Fax: +662 967 8335
Email: npathailand@gmail.com
Field office (Khun Han district, Si Sa Ket province):
133 Moo 10, Si sub-district, Khun Han district, Si Sa Ket province 33150
Contact person: Ms. Sineeporn Rujirawong, Mobile: 091-745-9692
Deadline for applications: On Wednesday 17 July 2024
Only shortlisted candidates will be contacted.
Contact persons:
Ms. Jaruwan Tiwasiri, Human resource officer, Mobile: 081-918-3944,
Email: jaruwant@npaid.org
Job Description
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Position:
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Field Office Coordinator (FOC), Regular Full Time
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Department/Project/Country:
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Department of Mine Action and Disarmament/Field Office/ Thailand
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Last revised:
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04/07/2024
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Project number:
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242001110
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Immediate Superior:
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Administrative and Logistical Officer (ALO) for Admin and Logistics related issues, and Operations and Information Management Officer (OIM) for operational works
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Shall report to:
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Administrative and Logistical Officer (ALO) for Admin and Logistics related issues, Finance Officer for finance and accounting related issues and Operations and Information Management Officer for operational works
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Function prerequisite:
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The position requires education and/ or experience as well as a strong ability to coordinate all administrative and logistic activities at the field office. Good leadership, communications skills and integrity are required along with the ability to motivate staff. Relevant qualification and experience would encompass the following:
Education
Must have:
- Relevant higher education
Desirable:
Formal education in Administration, HR and Finance
Experience
Must have:
- Experience in administrative, logistical and human resource works
Other Qualification
- Written and verbal proficiency in Thai. English proficiency is desirable.
- Good political intuition and a sound understanding of organizational and political processes
- Good health
Personal Competencies
- Systematic and structured
- Analytical
- Sensitive
- Good communication and interpersonal skills
- Cross-cultural communication skills
- Ability and readiness to work under pressure and dealing with difficult and complex conditions
- Strong networking skills
- Honest
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Responsibilities:
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- Coordinate all the activities related to NPA Thailand field office administration, logistics and human resources
- Ensure the safety of the field teams especially in the base camp. Monitor if NPA’s staff rules and regulations and Base-camp rules are respected and followed strictly
- Provide day to day administration of the NPA Thailand field office in the operational province and supervise staff in the field for their duties which are relevant to administration, logistics and human resource in conjunction with the Administrative and Logistical Officer (ALO), Finance Officer (FO) or Operations and Information Management Officer (OIM).
- Maintain updated administration and HR database (incl. personnel files, job descriptions, disciplinary enquiries, evaluations, insurances, leave and contracts, etc.) as assigned from the External Office (EO) in Bangkok.
- Maintain updated logistics database in the field (incl. stock inventory control & updates)
- Maintain updated legal records on all field project related matters not directly linked to the finance department’s responsibilities, such as copies of operational licensing, rental agreements and contracts, service level agreements, etc. These legal records are normally kept in EO, but some copies might need to be kept in the field.
- Supports all administrative aspects of the running of the operations in conjunction with the OIM and identified key staff.
- Be a cross-cutting issues (gender, HIV/AIDS and environment) focal point at the field level and ensure that cross-cutting issues are mainstreamed into field programme
- Reports to the Administrative and Logistical Officer (ALO) and Operations and Information Management Officer (OIM).
- Fulfills other duties as may be assigned by the ALO and OIM.
Specific duties
- Contribute to developing effective and transparent administration and HR procedures in the field
- Implement administration, logistic and HR related matters in the field
- Develop weekly plan together with other Field Supervisor, Team Leader(s), Information Management Officer, Field Office Coordinator, submit the weekly plan to ALO, and Operations and Information Management Officer, brief the field team about the weekly plan for common understanding
- Act as administrative link between Country Office (EO/ Bangkok) and the field bases, especially in relation to human resources and contracts
- Maintain electronic filing of all NPA MAP’s field administrative, logistics and HR documentation where needed
- Maintain physical filing of all field administrative, HR and logistics documentation as assigned by the ALO
- Contribute to updating and maintaining NPA field staff lists and other contacts continuously
- Contribute to updating and maintaining NPA field HR (personnel) database, with all relevant documentation
- Implement logistic procedure especially field procurement, in close coordination with the EO
- Support the EO where required to prepare relevant documentation in line with NPA and Thai Labour Law administrative procedures regarding end of employee contracts, staff resignation, termination, new national staff security clearance requests, insurance documentation and other documentation.
- Maintain detailed records of field staff vacations, sickness, absence and compassionate leave, also as part of the preparation of monthly payroll.
- Implement cross-cutting issues activities (with Field Supervisor and Team Leaders) including raising a gender equality with stakeholders, ensure all environment/NPA’s Green Office Tool requirements are followed, and others.
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All staff are expected to undertake the following:
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- Work within the framework of NPA’s core values and promote NPA’s vision of Solidarity in Action
- Work towards achieving programme and/or department objectives
- Ensure familiarity with and adhere to all NPA policies and procedures
- Undertake and apply learning from appropriate training and development programmes
- Understand and uphold the standards outlined in NPA’s Safeguarding policy, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with NPA’s work, and reporting concerns if they do arise
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Additional Considerations:
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The holder of the position is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner
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Approved, read and understood:
Date/Place: ________________ Programme Manager: ____________________________
Date/Place: ________________ Employee: ____________________________
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