ThaiNGO

CONSULTANCY

Terms of Reference

Job Title:          HR Admin Consultant

Reports to:       Head of P&C

Location:          Bangkok, Thailand

Duration:          1 year (possibility of extension based on funding availability)

Job Summary:

The HR Admin Officer will provide comprehensive administrative support to the HR department, ensuring smooth HR operations and efficient management of employee records, payroll processes, compliance, and other key HR functions. The role involves maintaining HR databases, supporting employee onboarding and offboarding, and coordinating logistical arrangements for HR activities and training sessions.

Key Responsibilities:

1. Staff Profile Filing:

• Maintain and update employee profiles (physical and digital) to ensure accurate and organized records.
• Ensure all documentation complies with organization policies and is handled with confidentiality.

2. HRIS Database Management: 

• Manage the HR Information System (HRIS) by updating it with new hires, terminations, and changes to employee information.
• Ensure data accuracy and consistency in HRIS entries.

3. Employee Handbook Management:

• Support the update and distribution of the employee handbook.
• Ensure employees have access to the handbook and address any queries related to its content.

4. Timesheet Management:

• Oversee the collection from the staff and ensuring they are ready for audit if needed.

5. Payment Request Preparation: 

• Prepare payment requests for the expenses and payroll-related items.
• Coordinate with finance to ensure prompt payments.

6. Payroll Data Provision to PRTR:

• Compile and submit data related to new hires, terminations, and payroll adjustments to PRTR for payroll processing.

7. Staff Probationary Period Monitoring:

• Track probation periods for new employees, ensuring performance reviews are conducted on time.
• Assist Senior HR Officer with submitting necessary probationary documents.

8. HR Training Logistics Focal Point:

• Coordinate logistical arrangements for HR-related training, including booking venues, managing materials, and overseeing participant attendance.

9. Employee Engagement Support:

• Assist in organizing employee engagement activities and events to promote a positive workplace culture.

10. Other HR Administrative Tasks:

• Provide administrative support to HR projects and initiatives as required.
• Assist in HR events, workshops, and team-building activities.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administrative roles.
• Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint).
• Attention to Detail: Strong focus on accuracy in record management and documentation.
• Problem-Solving Skills: Ability to address issues independently and suggest process improvements.
• Team Player: A collaborative approach to working with colleagues across departments.
• Familiarity with Labor Laws: Knowledge of local labor laws and regulations is an advantage.
• Confidentiality: High level of discretion when handling sensitive information.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• A proactive attitude with the ability to adapt to new challenges.

Application

Interested please send your CV, a brief cover letter, quotation to pakwimolc@wwf.or.th and cc. procurement@wwf.or.th  with in November 17, 2024.

The subject line of the email must be marked with title " HR Admin Consultant "