ThaiNGO

About ACTED

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

ACTED Thailand

ACTED has been present in Thailand since 2012, with bases in Bangkok and Mae Hong Son. Through both emergency and longer-term resilience building programming in Thailand, ACTED seeks to work towards its global strategy of achieving a Zero Exclusion, Zero Carbon, Zero Poverty world.

ACTED’s work in Thailand has focussed on supporting sustainable livelihoods and economic development, through integrated vocational training opportunities and a package to support access to income generation. In additional, ACTED works with civil society partners to implement emergency assistance to regufees on the border area while building the capacity of these partners to respond to the needs of vunerable populations through tailored capacity development programs.

However, in line with ACTED’s belief that – even in a crisis setting – every individual should be supported to achieve their creative and economic potential, all the emergency assistance we deliver in Thailand is implemented with a view towards restoring self-reliance to affected communities, and supporting them towards long-term recovery, right from the start of a crisis.

Acted Thailand is looking for an Administration Assistant, who works as a team member of Mae Hong Son Office, Acted Thailand, and will contribute to the program, as well as ensure the smooth running of the office with support from other members of the unit. S/he is directly responsible to the Mae Hong Son Program Manager, and will also be accountable to Country Office Manager, Finance Officer and other program staff.

Key Roles and Responsibilities

Finance:

1. Oversee petty cash at the office, ensuring timely payments for project activities.
2. Prepare Weekly Advance Vouchers and submit to Bangkok Finance Officer on a weekly basis.
3. Manage advances and ensure they are closed, and all supporting documents added to ACTED’s online system for backup.
4. Prepare and submit monthly cash requests to the capital office.
5. Support the Bangkok Finance Officer with other tasks as required.

Local Procurement:

1. Prepare Order Forms and Purchase Requests for office and field activities. Ensure all local procurement activities meet ACTED and donor regulations.
2. Collaborate with the Country Office Manager to prepare Logistics and Administration Reports.
3. Support the Country Office Manager in coordinating approval processes with local and provincial authorities.
4. Perform other tasks as requested by the Program Manager, in coordination with the Country Office Manager and Finance Officer.

Required Qualifications and Technical Expertise

"Thai Nationality Only"

• Degree in business administration, accounting or similar, preferably with additional training in relevant logistical fields.
• 1 years of experience working with finance, admin, or logistics function in development or humanitarian context with INGOs.
• Good at and simultaneously focusing admin, finance, and logistic fields.
• Familiarity with IT operations and being computer literate especially in Microsoft applications especially MS Excel.
• Ideally good command of English and Thai, both spoken and written.

Join Us

Please send your application (CV, Letter of Motivation and 3 references) by email to thailand@acted.org including the email subject "Administration Assistant - Your Full Name"

Please note that Acted will never charge a fees for the recruitment process.