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HR Coordinator Assistant

Doctors Without Borders (Thailand)
  • Doctors Without Borders (Thailand)
  • Nonprofits / องค์กรไม่แสวงหาผลกำไร
  • 1670
  • 14 Nov 2024
  • 30 November 2024

 Position in the Organization

Reports to (Hierarchical):

Human Resources Coordinator

Reports to (Functional):

Human Resources Coordinator

Job Family:

HR & FIN

Supervises (Function):

Cleaners

 Main Purpose

Under the supervision of the HR coordinator, implement general administrative procedures to ensure documentary traceability and compliance with local labour and financial regulations.

 Accountabilities

  • Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission to ensure compliance with tax and labour regulations.
  • Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
  • Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
  • Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
  • Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
  • Follow-up cost of living on a regular basis.
  • Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
  • Support the HR Coordinator & PAM to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
  • Supervise project budget execution in order to detect deviations and recommend corrections.
  • Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, DWBT card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
  • Ensure that all staff have valid work, stay, travel permits.
  • Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay. 

 DWBT  Section/Context Specific Accountabilities

  • Manage, in collaboration with HRCO & PAM, the arrival and departure of national and international staff in the country: visas, air tickets and all necessary formalities.
  • Coordinate with projects on staff travel (national and international) and related administrative formalities (passports, visas, per diems).
  • Maintain contact with external partners to keep abreast of policies and procedures concerning travel, entry formalities, visas and work permits (immigration, airlines, etc.).
  • Handle all administrative tasks related to staff transiting through the capital (including trans-ports, briefings, financial matters and accommodation).
  •  Ensure that Thailand movement management tools and contact lists are kept up to date and circulated regularly.
  • Take charge of preparing per diems, telecommunication means, and accommodation/room allocation; ensure that guest houses are properly maintained (furniture, cleaning).
  • Able to cover/support the Finance task while the Finance in charge will be out.

Requirements

 

 

Education

Desirable a degree in Human Resources Management or Administration-related studies.

Experience

Professional experience in human resources and administration would be an asset.

Languages                        

Essential mission working language (English)

Knowledge

Essential computer literacy (word, excel, internet, Outlook, SharePoint)

Competencies

  • Results
  • Teamwork
  • Flexibility
  • Commitment
  • Stress Management

 

HR & Benefits:

  • Salary: 42,193 THB gross per month and 13th Month Salary
  • One-year fixed term contract with the possibility of renewal, with 3 month-probation period
  • Health benefit package
  • Desired starting date: immediately

 

How to apply:

               Please send your CV and cover letter (in a single PDF file only), stating your motivation and what can you contribute to the position, with the subject Ref: “HRCO Assistant” to msfe-asia-recruitment@barcelona.msf.org on or before 30th November 2024. Applications that are not completed (CV + Covering letter) will not be considered.

 

Only short-list candidates will be contacted and invited for interview.

 

DWBT IS PROMOTING DIVERSITY AND MULTICULTURALISM IN THE WORKPLACE

 

Contact : msfe-asia-recruitment@barcelona.msf.org

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