HR Coordinator Assistant
- Doctors Without Borders (Thailand)
- Nonprofits / องค์กรไม่แสวงหาผลกำไร
- 1670
- 14 Nov 2024
- 30 November 2024
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Position in the Organization
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Reports to (Hierarchical):
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Human Resources Coordinator
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Reports to (Functional):
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Human Resources Coordinator
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Job Family:
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HR & FIN
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Supervises (Function):
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Cleaners
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Main Purpose
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Under the supervision of the HR coordinator, implement general administrative procedures to ensure documentary traceability and compliance with local labour and financial regulations.
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Accountabilities
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- Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission to ensure compliance with tax and labour regulations.
- Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
- Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
- Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
- Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
- Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
- Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
- Follow-up cost of living on a regular basis.
- Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
- Support the HR Coordinator & PAM to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
- Supervise project budget execution in order to detect deviations and recommend corrections.
- Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, DWBT card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
- Ensure that all staff have valid work, stay, travel permits.
- Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.
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DWBT Section/Context Specific Accountabilities
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- Manage, in collaboration with HRCO & PAM, the arrival and departure of national and international staff in the country: visas, air tickets and all necessary formalities.
- Coordinate with projects on staff travel (national and international) and related administrative formalities (passports, visas, per diems).
- Maintain contact with external partners to keep abreast of policies and procedures concerning travel, entry formalities, visas and work permits (immigration, airlines, etc.).
- Handle all administrative tasks related to staff transiting through the capital (including trans-ports, briefings, financial matters and accommodation).
- Ensure that Thailand movement management tools and contact lists are kept up to date and circulated regularly.
- Take charge of preparing per diems, telecommunication means, and accommodation/room allocation; ensure that guest houses are properly maintained (furniture, cleaning).
- Able to cover/support the Finance task while the Finance in charge will be out.
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Requirements
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Education
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Desirable a degree in Human Resources Management or Administration-related studies.
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Experience
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Professional experience in human resources and administration would be an asset.
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Languages
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Essential mission working language (English)
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Knowledge
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Essential computer literacy (word, excel, internet, Outlook, SharePoint)
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Competencies
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- Results
- Teamwork
- Flexibility
- Commitment
- Stress Management
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HR & Benefits:
- Salary: 42,193 THB gross per month and 13th Month Salary
- One-year fixed term contract with the possibility of renewal, with 3 month-probation period
- Health benefit package
- Desired starting date: immediately
How to apply:
Please send your CV and cover letter (in a single PDF file only), stating your motivation and what can you contribute to the position, with the subject Ref: “HRCO Assistant” to msfe-asia-recruitment@barcelona.msf.org on or before 30th November 2024. Applications that are not completed (CV + Covering letter) will not be considered.
Only short-list candidates will be contacted and invited for interview.
DWBT IS PROMOTING DIVERSITY AND MULTICULTURALISM IN THE WORKPLACE