Finance Assistant

Job categories Finance

Vacancy code VA/2024/B0049/29399

Department/office MP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-4

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 16-Dec-2024 to 06-Jan-2025

Link to apply https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=29399

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the guidance and supervision of the Finance Associate, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

Implementation of operational strategies and procedures
Accounting and administrative support
Knowledge building and sharing

1. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides accounting and administrative support, focusing on achievement of the following results:

Supports processing of application of funds and maintaining an internal control system by ensuring that application of the funds processed is matched and completed, transactions are correctly recorded and posted in oneUNOPs
Supports provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems
Follow-ups with field offices, donors and other United Nations agencies for information relating to account receivable
Supports preparation of lists of pending and incoming funds reports following standard operating procedures
Extracting, inputting, copying and filing data from various sources
Maintains and updates the list of pending and incoming funds in HQ accounts daily
Coordinates with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions
Works closely with the field offices to follow up on unidentified funds due for an application
Timely attendance to routine enquiries related to project contributions and accounts receivables
Able to attend to a daily request for fund application of partners promptly
Attends regular weekly/monthly meetings of the unit
Reviews and processes UN Web Buy requests for payment (RFP) with relevant supplier and forwarder documents
Supports initiation of the RFP with indicated PO, receipt and amount on the invoice corresponding to the PO
Assists and responds to the bank reconciliation team if any inquiries related to account receivable related transactions
Works with the accounts verification team to record quarterly VAT refund payment
Collaborates with the insurance team to record medical insurance reimbursement

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the Finance-focused trainings
Contributions to knowledge networks and communities of practice

Impact of Results:

The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Competencies

	Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
	Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
	Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
	Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
	Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
	Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
	Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Completion of secondary school or equivalent is required.
A BA or MA degree may substitute required years of work experience.
Specialized training in finance is desirable.

Experience:

With a high school diploma, 4 years of relevant accounting and financial experience at national level is required.
Experience in the usage of computers and knowledge of google sheets and database packages is desirable
Experience in handling of web-based management systems is desirable.

Language:

Fluency in written and oral English and the language of the duty station required.
Knowledge of the second UN working language is desirable.

Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-4
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This position is stationed in Bangkok, Thailand, which is a family duty station.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.