ThaiNGO

Terms of Reference (TOR)

Position: Company/vendor/individual to format 3 ‘‘eBooks’

Project Title: Format translated Thai text of WWF Thailand’s " SCP Business Methodological Tools” into an eBook format to match the original English version.

Background

The IKI SCP Thailand Phase II project is dedicated to supporting businesses in the food value chain by helping them integrate Sustainable Consumption and Production (SCP) principles into their operations. As part of this effort, the project has developed a set of tools/guidelines targeting 3 key environmental issues in our food system.

1. Food loss and waste
2. Single use plastics
3. Transportation

WWF Thailand completed these guidelines in English with the help of a consultant who partook in a comprehensive literature review, and the help of a graphics design company in June of 2025. Once the draft Thai translations are finalized, they will be provided to the selected vendor for formatting.

Objective of the assignment/Scope of work 

The selected company/vendor/individual will be tasked with formatting the translated Thai text into a finalized eBook format that mirrors the original English versions. Adobe Illustrator (AI) files of the original English designs will be provided.

1. Inserting the translated texts provided into the appropriate sections in the eBook design
2. Format the Thai-language eBooks to closely match the visual layout, typography, and design style of the original English versions.
3. Support the final calibration of the formatted eBooks by submitting draft formatted files (PDF or editable design files) to WWF and the translator team for final content calibration. Feedback related to text readability, spacing, or clarity in visual context may be provided. The vendor will be expected to make necessary adjustments prior to final submission

Additional requirements include:

• Ensuring all text is legible and presented in a reader-friendly manner
• Aligning structure, icons, infographics, and layout elements with the original
• Proposing layout modifications when needed due to language expansion/contraction or character differences (with justification and WWF approval)

Rationale

As the project is based in Thailand and aims to assist Thai companies with integrating SCP principles, it is vital that these tools that were developed in English are translated into Thai to improve accessibility and comprehension for employees of Thai companies. This reasoning is based on feedback the project received from those working within the Thai food sector who attended workshops we organized in the development process of the tools.

Timeline 

The official timeline of this assignment will be developed in collaboration with the selected vendor to align with the overall project schedule. However, it is expected that all final formatted Thai-language guidelines will be delivered by 15 October 2025.

Delivery in a rolling format (e.g., Tool 1 submitted first, followed by Tool 2 and Tool 3) is acceptable and encouraged for efficient feedback integration.

Key milestones

1. Kick-off meeting and timeline confirmation (upon contract signing)
2. Mid-process review and format validation with the project team
3. Submission of draft formatted eBooks for each tool
4. Incorporation of revisions and stakeholder feedback
5. Final calibration of formatted eBooks and revision based on feedback
6. Submission of final, print-ready and web-friendly versions

Qualifications

1. Experience – Proficiency in Adobe Illustrator or equivalent design software, demonstrated experience in formatting or designing long-form publications (eBooks, reports, manuals) Experience working with Thai-language text and typography is highly preferred
2. Collaboration - ability to work closely with a project team and incorporate feedback from diverse stakeholders.
3. Flexibility - Ability to manage project timelines and multiple revisions if necessary (at least 2 rounds of revisions should be anticipated)

Application requirements

Interested companies/vendors/individuals must submit:

1. Company profile/individual CV
2. Portfolio of relevant past design or formatting work (particularly in Thai or bilingual formats)
3. Description of design tools and file formats to be used with .ai files
4. Proposed timeline and budget for the assignment.

Additional Notes

WWF will provide:

• Finalized translated text (in Word or editable format)
• AI source files of the original English eBooks
• Finalized English eBooks
• WWF branding and style guidelines

Vendors are encouraged to identify any design constraints related to font compatibility, text expansion, or image replacement during their proposal.

Submission Deadline:

All applications must be submitted by 14 July 2025. Shortlisted candidates will be contacted for further discussions and potential interviews.

Contact Information:

Send your application to: Abhinand Aryapratheep

CC: Sarunphak Kittivorapoom ,

Email subject line: “Application - Formatting of Methodological Tools for SCP project”.