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Office Administrator (Based in Bangkok)
Roles:
The Office Administrator provides administrative support to the Plan Thailand office conducting and organizing administrative duties and activities including receiving and handling information. He/she ensures the efficient and effective management of the daily operational activities of the Country Office and providing administration support to Plan Thailand staff.
Responsibilities :
Office Environment
- Ensure tidiness, cleanliness and ready-to-use supplies are sufficiently stocked
- Supervise and oversees office cleaning housekeeping
- Manage office in – off site storage
Receptionist for the Country Office
- Welcome visitors, incoming call are properly screened, handled and diverted to concerned parties; manage
the dispatch and distribution of incoming mail/faxes to its destinations/recipients
- Add new people to telephone chain and run updated lists for callers.
- Perform reception tasks and handles office communications
- Focal point person to contact with the Office Building
- Prepare and keeps track of CO staff time sheet for security reason
Arrange Domestic Travels :
Ensure requirements from both travelers and the organization are met.
- Conduct and maintains refund of domestic & international air ticket
- Assist Administrative Manager to arrange the hotel accommodation in Thailand
Logistics :
- Assist Administrative Manager to coordination of logistics support for Plan Thailand’s event and meeting
Petty cash:
- Act as a custodian of the petty cash fund and foreign currency for the Country office; maintain proper
accounting of fund consistent with Plan’s requirements and procedures; ensure that the funds is safely and
properly kept and replenished timely basis, ensure not lack of fund is disbursed.
- Receives cash for all refunds and issues the receipt
- Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work
Others
- Occasional written translation for Country Director
- Create vendor, issuance of local purchase order (PO) and MIGO SAP
- Reporting: Anti-terrorism report and Environmental Report
- Reporting: Staff travel report and visitor
- Support procurement of office supplies and service maintenance of equipment and building as needed
- Perform other tasks as assigned
Qualifications:
Bachelor Degree in any field
Minimum 2-5 years experiences working in Administration Function in multinational environment or NGO
Excellent English language communication skills
experience in handling correspondence and documents
experience in information and communication management
Experience with computers: word, excel, power point, internet.
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